Executive Assistant

SupplyHouse.com

8h•$83,000 - $103,000•Remote

About The Position

At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers. We are looking for an Executive Assistant that will provide high-level support to our CEO and C-suite team, ensuring seamless coordination of schedules, meetings, and communications. This individual will play a pivotal role in maintaining executive focus and organizational flow, with responsibilities spanning from managing sensitive information to facilitating key events and initiatives. With visibility across departments and involvement in high-level initiatives, this individual will have a direct impact and influence on the rhythm and success of the organization. This remote position is open to individuals who live in, or are open to relocating to, the following states: Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, and Washington. This position requires travel to our headquarters in Melville, NY up to 12 times per year to support leadership and high-priority meetings. Additional travel may be required based on leadership and company needs. We reimburse reasonable and necessary travel expenses, and you’re also welcome to work on-site anytime beyond these visits – our doors are always open.

Requirements

Bachelor's degree in Business or a related field (preferred)
A minimum of 5 years of experience supporting a senior executive or team in a fast-paced environment
Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams
Excellent written and verbal communication skills with the ability to convey information clearly and professionally
Strong time-management skills with a proven track record of meeting deadlines
Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure
Proactive, detail-oriented self-starter who is resourceful and adept at solving problems
Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization
Energetic, adaptable, and eager to tackle new challenges, projects, and ideas
Strong judgment, effective prioritization skills, confidential, and ability to make well-informed decisions

Nice To Haves

Bachelor's degree in Business or a related field (preferred)

Responsibilities

Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items
Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up
Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material
Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
Prepare, reconcile, and submit expense reports for C-suite members
Maintain the highest degree of confidentiality, including management of sensitive records and documents for company executives
Draft, review, and send communications on behalf of the CEO and other C-suite members
Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities
Oversee corporate giving initiatives and manage the corporate giving budget
Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked

Benefits

Comprehensive and affordable medical, dental, vision, and voluntary life insurance options
401(k) with up to 4% company match
Paid vacation, sick time, and holidays
Company-paid basic life insurance and long-term disability
Discounted auto, home, and pet insurance programs
Flexible Spending Account (FSA)
Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP)
Company-provided equipment and one-time $250 work from home stipend
$750 annual professional development budget
$25 monthly Grubhub credit
Company rewards and recognition program
We empower ownership – We all contribute to our success and we all share in it. Our Ownership for All program ensures each SupplyHouse team member will benefit financially from the company’s growth and accomplishments.
We promote work-life balance – We value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged. Look out for our wellness initiatives and ask about our Flex-Time Policy!
We support growth – We encourage you to embrace continuous learning and take on new challenges. In an exciting and evolving industry, we provide opportunities for career growth through our annual merit and bonus opportunities, hands-on training, diversity and inclusion initiatives, internal mobility options, and professional development budget.
We give back – We live and breathe our core value, Generosity, by giving back to the trades and organizations around the world. We make a difference through donation drives, employee-nominated contributions, support for non-profit organizations, Volunteer Paid Time Off, and more.
We listen – We value hearing from our employees. Everyone has a voice, and we encourage you to use it! We actively elicit feedback through our monthly town halls, regular 1:1 check-ins, employee listening initiatives, and company-wide ideas form to incorporate suggestions and ensure our team enjoys coming to work every day.