Executive Assistant

Miami Family Law • Miami, FL

26d • Onsite

About The Position

We are seeking a highly organized, proactive, and professional Executive Assistant / Office Operations Coordinator to support firm leadership while helping ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative and office operations responsibilities. You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role
• Experience supporting executives, attorneys, or leadership teams
• Strong organizational and time management skills
• Excellent written and verbal communication
• Professional demeanor and strong client service skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Microsoft Office, including Word, Outlook, and Excel

Nice To Haves

• Experience in a law firm or other professional office environment
• Bilingual skills

Responsibilities

• Manage complex calendars and scheduling for leadership
• Coordinate meetings, appointments, and internal events
• Anticipate scheduling conflicts and proactively resolve issues
• Track action items, projects, and follow-ups to support execution
• Provide day-to-day administrative support to leadership as needed
• Serve as the first point of contact for clients and visitors
• Maintain a professional, organized, and welcoming office environment
• Manage office supplies and coordinate with vendors
• Answer and direct incoming calls professionally
• Assist with general office needs and occasional office-related errands
• Organize and maintain digital and physical files
• Assist with document management, scanning, and filing
• Support attorneys and leadership with administrative tasks
• Help ensure documents, communications, and records are handled accurately and efficiently

Benefits

• 401(k) with company match
• Health insurance
• Health Care Flexible Spending Account (FSA)
• Life insurance
• Short-term and long-term disability insurance
• Educational course reimbursement
• Paid time off (PTO)
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed