Executive Assistant

Marcus & Millichap • Palo Alto, CA

6d • $50 - $60 • Onsite

About The Position

The Executive Assistant is responsible for a broad range of administrative, operational, and logistical duties supporting business functions and day-to-day operations. Responsibilities include coordination of internal workflows, external communications, and special projects.

Requirements

• Five (5) years of administrative experience preferred.
• Experience in real estate, finance, or legal industries preferred.
• Advanced Microsoft Office / Office 365 skills.
• Strong organizational, communication, editing, and proofreading skills.
• Professional demeanor and appearance.
• Bachelor's degree preferred (or equivalent experience).

Nice To Haves

• QuickBooks and Adobe Creative Suite experience a plus.
• Commercial real estate experience preferred.

Responsibilities

• Manage calendars, appointments, meetings, agendas, and itineraries.
• Coordinate domestic and international travel.
• Organize meetings, events, property tours, and client entertainment.
• Draft correspondence, reports, marketing materials, and confidentiality agreements.
• Handle client communications and follow-up.
• Maintain databases, records, and filing systems.
• Complete paperwork for listings, closings, and booking statements.
• Manage corporate bank accounts, bookkeeping, and expense reports.
• Coordinate vendors, office supplies, inventory, and client gifts.
• Onboard and train new team members.
• Provide basic technical support during software rollouts.
• Handle special projects and occasional personal/business errands.
• Maintain confidentiality and discretion.

Benefits

• Health, dental, and vision insurance
• Paid time off and paid holidays
• 401(k) retirement plan with employer matching contributions
• Life and disability insurance
• Employee Assistance Program (EAP) and wellness resources

What This Job Offers

• Job Type: Full-time
• Career Level: Executive