Executive Assistant

4Sight Search Solutions Inc.•Milton, ON

10d•Hybrid

About The Position

We are seeking a professionally polished Executive Assistant to join the CIE Property Management & Consulting team and provide high-level administrative and strategic support. This is a foundational role requiring a self-motivated professional who thrives on variety, from managing complex calendars to spearheading digital marketing efforts and compiling critical government forms. The ideal candidate operates with the mindset of an Executive Assistant, anticipating needs before they arise and treating the business as your own. They are an excellent writer and verbal communicator who can draft professional correspondence and marketing copy with ease. Whether it is a government form or a digital media post, they have an eye for detail and a commitment to high-quality output. They are not a "clock-watcher" and are dedicated to seeing a project through to completion, comfortable navigating a fast-paced, evolving environment. Proficient in digital marketing tools, reporting software, and the standard Microsoft Office Suite.

Requirements

Proven experience in an Administrative or Executive Assistant role.
Background in marketing coordination or digital media management.
Experience with government forms and formal reporting.
Ability to travel within the company portfolio as required.
Strong organizational skills with the ability to manage multiple high-priority tasks simultaneously.

Responsibilities

Provide high-level administrative support to leadership, including proactive email and calendar management, meeting preparation, and coordination.
Coordinate marketing initiatives and manage digital media presence to elevate the brand.
Generate detailed reports and compile/complete government-prescribed forms with 100% accuracy and compliance.
Act as the lead minute-taker for critical meetings, ensuring action items are captured and followed up on strategically.
Travel with the portfolio as needed to ensure operational alignment and support (remote/hybrid flexibility exists, but mobility is required).
Maintain a high standard of professional polish in all internal and external communications.