Executive Assistant - Ergon - Flowood, MS

Ergon•Flowood, MS

3d•Onsite

About The Position

Ergon's ISL Business Segment has an opening for an Executive Assistant based at its corporate headquarters in Flowood, MS. Ergon is a family-owned company based in the Jackson, MS area with facilities across the U.S. The Executive Assistant provides high-level administrative and operational support to multiple senior leaders within Ergon's Integrated Services & Logistics (IS&L) segment. This role supports a dynamic leadership team, including executives with enterprise-wide responsibilities and board-level engagement. This position requires a high degree of professionalism, discretion, and executive presence, along with the ability to anticipate needs, manage competing priorities, and operate effectively in a fast-paced, highly visible environment. The Executive Assistant will also collaborate regularly with the EVP of IS&L's Executive Administrative Assistant to ensure alignment across leadership priorities, coordination of schedules, and seamless support of executive-level initiatives. A critical aspect of this role is maintaining strict confidentiality while handling sensitive business matters and communications.

Requirements

Five plus years of experience supporting senior-level executives, preferably in a multi-leader or corporate environment.
Demonstrated ability to interact professionally with executive leadership, board members, and external stakeholders.
Strong communication, organizational, and interpersonal skills.
A self-starter with the ability to work with minimal supervision, anticipate needs, and proactively manage responsibilities.
Proven ability to manage multiple priorities with a high level of accuracy and attention to detail.
Experience in complex calendar management, travel coordination, and executive communications.
Proficiency in Microsoft Office and other office software suites.
High level of tact, discretion, and integrity due to frequent exposure to confidential and sensitive information.
Ability to adapt quickly and maintain composure in a fast-paced, high-demand environment.
A high school diploma or equivalent is required.
Regular and predictable attendance is a requirement for this position.

Nice To Haves

A college degree is preferred.

Responsibilities

Performs a wide range of administrative and executive support duties of a highly responsible and confidential nature.
Provides direct support to multiple IS&L leaders, managing shifting priorities and ensuring alignment across leadership schedules and initiatives.
Partners with the Executive Vice President of IS&L's Executive Administrative Assistant to coordinate leadership activities, align priorities, and ensure seamless execution of executive-level initiatives.
Manages complex calendars and coordinates meetings across senior leadership, cross-functional teams, and external stakeholders, including board-level engagements; resolves conflicts and prioritizes critical business needs.
Prepares executive-level materials, including agendas, presentations, and briefing documents; captures and distributes meeting notes and action items.
Coordinates communication, scheduling, and logistics across departments and business units to support leadership effectiveness.
Handles administrative and operational functions including document preparation, invoice coding and tracking, file and records management, budget tracking, and AFE (funding request) management and reporting.
Coordinates travel arrangements, meeting logistics, and event planning, including hotel accommodations and meeting space reservations.
Maintains tracking, reporting, and data management using Excel and other tools to support leadership decision-making.
Composes and edits routine and non-routine correspondence and serves as a professional point of contact for internal and external stakeholders.
Maintains office operations, including supplies and equipment oversight.
Works accurately and productively with competing priorities and tight deadlines.
Performs other duties as assigned.