Executive Assistant to Chief Technology Officer

Hilton • McLean, VA

1d • $52 - $62 • Onsite

About The Position

The Executive Assistant to the Chief Technology Officer provides high-level executive and operational support to ensure the efficient day-to-day functioning of the organization. The role reports directly to the Chief Technology Officer and supports an international leadership team across multiple time zones in a global, matrixed environment. The position is based onsite at Hilton’s corporate office in McLean, Virginia.

The Executive Assistant manages complex calendars, coordinates domestic and international travel, prepares expense reports, reconciles multiple currencies, processes invoices, and develops and maintains documents and presentation materials. The role requires proactive communication, strong organization and attention to detail, sound confidentiality, and the ability to anticipate needs and manage shifting priorities while maintaining effective relationships with internal partners and external stakeholders.

The role also supports leadership meetings, large team meetings, events, and external engagements by coordinating logistics, materials, space, supplies, and catering. It leads assigned special projects and ad hoc initiatives, keeping timelines, communications, and deliverables on track.

Requirements

• Five or more years of executive experience, including proven experience supporting senior leaders.
• Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones.
• Exceptional organizational, prioritization, and time-management skills.
• Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Extensive experience managing multiple executives' calendars simultaneously.
• Experience arranging complex international travel and flexibility to support global business hours when needed.
• Ability to work onsite in McLean, Virginia.

Nice To Haves

• Associate's degree or college diploma.
• Seven years of professional experience.
• Prior experience and knowledge in the hospitality industry.

Responsibilities

• Manage complex executive calendars and coordinate schedules and meetings across multiple time zones.
• Arrange domestic and international travel, including itineraries, meetings, locations, equipment, catering, and required travel documentation.
• Provide executive support to an international leadership team, anticipating needs and adapting to shifting priorities.
• Prepare and submit expense reports, reconcile multiple currencies, and support invoice processing and approvals.
• Draft documents, reports, correspondence, emails, and presentations; capture and distribute meeting notes as needed.
• Partner with fellow Executive Assistants, senior executives, and cross-functional teams to coordinate schedules, meetings, and daily priorities.
• Engage with the Technology organization, other Hilton functions, external owners, development teams, and agency partners as needed.
• Coordinate logistics, materials, space, supplies, and catering for leadership meetings, large team meetings, leadership events, and external engagements.
• Maintain accurate calendars, travel plans, contact lists, files, expense reports, budgets, and invoice approvals.
• Lead assigned special projects and ad hoc initiatives, ensuring timelines, communications, and deliverables stay on track.
• Maintain confidentiality and proactively communicate with internal partners and external stakeholders.

Benefits

• Discounted travel through Hilton's Go Hilton travel program, including 110 nights with room rates as low as $40 per night.
• Employee stock purchase program with a 15% discount on Hilton shares.
• Paid parental leave for eligible Team Members, including partners and adoptive parents.
• Caregiving concierge services.
• Crisis Concierge support.
• Free counseling and support through the Employee Assistance Program for eligible Team Members.
• Paid time off.
• Health and welfare benefits, including health plans, dental coverage, and vision coverage.
• Retirement plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed