Executive Assistant to Chief Legal Officer

Nscale•New York, NY

2d•$135,000 - $200,000•Hybrid

About The Position

Nscale is seeking a Senior Executive Assistant to support and report to our Chief Legal Officer (CLO) in New York. This role is crucial for bringing structure, pace, and discretion to Nscale's Legal function. The Executive Assistant will partner closely with the CLO, Legal leadership, and colleagues across various departments including Finance, People, Compliance, Security, and Corporate Development. Additionally, they will coordinate with the Board, external counsel, advisors, customers, partners, and investors. Success in this role means anticipating needs, exercising sound judgment, protecting confidential information, and enabling the CLO and Legal team to operate effectively amidst competing priorities.

Requirements

10+ years of experience supporting a General Counsel, Chief Legal Officer, CEO, or other senior executive in a complex global organisation.
Proven experience managing complex calendars, international travel, and high-volume senior stakeholder interactions.
Advanced proficiency in Google Workspace and comfort using Slack and Teams.
Exceptional organisational skills, with the ability to manage competing priorities calmly and accurately.
Discretion in handling sensitive legal, corporate, financial, and personnel information.
Strong written and verbal communication skills, including the ability to draft polished correspondence independently.
Confidence when interacting with Board members, external counsel, investors, and senior leaders.
Strong attention to detail, proactive problem-solving ability, and personal accountability.
Comfortable with occasional travel.

Nice To Haves

Experience in technology, financial services, professional services, or high-growth companies is strongly preferred.
Experience supporting legal, corporate governance, compliance, or Board processes is highly advantageous.

Responsibilities

Own a complex, fast-moving calendar across internal and external stakeholders and multiple time zones.
Prioritize the CLO's time against legal, governance, commercial, and corporate priorities.
Anticipate conflicts, dependencies, and time-sensitive deadlines, resolving scheduling challenges proactively and with minimal guidance.
Coordinate domestic and international travel, including multi-leg itineraries, visas, and last-minute changes.
Prepare and submit expense reports for the Office of the CLO.
Track budgets, invoices, and external-counsel administrative processes with close attention to detail.
Maintain organised, secure records and workflows for sensitive legal and executive materials.
Coordinate logistics for Board and committee meetings, legal leadership meetings, and external-counsel briefings.
Support the preparation, formatting, and distribution of Board materials, governance documents, legal presentations, and executive communications.
Partner with Finance, People, Compliance, Security, and other teams to ensure materials are complete, accurate, and ready for senior audiences.
Handle confidential corporate, legal, financial, and personnel information with discretion.
Act as a central coordination point for the Legal leadership team and key cross-functional partners.
Prepare agendas, take meeting notes, and track action items to support follow-through and accountability.
Draft polished correspondence independently.
Collaborate with other Executive Assistants to streamline executive and departmental workflows.