Executive Assistant

Marriott Vacations Worldwide•Park City, UT

18d•$27•Onsite

About The Position

This role involves greeting visitors, managing correspondence, taking meeting minutes, handling mail, and maintaining filing systems. The Executive Assistant will prepare documents using various software, enter and retrieve data from databases, and operate standard office equipment. They will also document and communicate guest requests/complaints and perform other reasonable job duties as requested by Supervisors. The position requires attention to customer service, a professional and pleasant personality, and availability for a flexible schedule including evenings, weekends, and holidays.

Requirements

Attention to customer service with a professional and pleasant personality.
Available to work a flexible schedule including evenings, weekends, and holidays.

Nice To Haves

Seasonal Retention Bonuses
Gold Pass usage (good for any resort in Utah)
Ski in/Ski out Work Access in Winter, Best trails in Summer for Hiking
Free ski rentals through Park City Sports
20% off food at Legacy Lodge
Monthly associate recognition and reward programs
Department celebrations
Associate Appreciation Week

Responsibilities

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination.
Open, read, and prepare answers to routine letters.
Locate and attach appropriate files to incoming correspondence requiring replies.
Take and distribute meeting minutes to appropriate individuals.
Handle and distribute incoming and outgoing mail.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Transmit information or documents using a computer, mail, or facsimile machine.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals.
Document and communicate all guest requests/complaints to appropriate personnel.
Follow all company policies and procedures.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information, and protect company assets.
Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Speak with others using clear and professional language, and answer telephones using appropriate etiquette.
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.