Executive Assistant

Databricks • San Francisco, WA

43d

About The Position

SLSQ227R388 While candidates in the listed location(s) are encouraged for this role, candidates in other locations will be considered. The Role We are seeking a highly organized, professional, and business-savvy Executive Assistant to support an SVP within our Sales organization. This role is a critical force multiplier, enabling the SVP to focus on revenue-driving priorities by seamlessly managing their time, communications, and the operational rhythm of the business. You will support the SVP in managing tasks across internal decision-making meetings and external, customer-facing priorities, working across Sales and other critical cross-functional teams. You will also be a core planner for strategic and community events for the sales management team. The Impact You Will Have As a strategic partner, your primary goal is to ensure the SVP is operating at maximum efficiency and effectiveness. Your responsibilities will include: Calendar Management: Organizing all meetings, including complex scheduling of team meetings, offsites, customer, and internal team member meetings across multiple international time zones. Logistics Coordination: Scheduling and managing logistics for key internal meetings, high-stakes conferences, and special events (onsite & offsite). Executive Preparation: Proactively manage the rhythm of the business, ensuring the SVP is fully prepared for all critical meetings, customer engagements, travel, interviews, and executive briefings. Information Flow: Organize and prioritize multiple work activities, filtering and managing communication flow to the SVP to maximize their availability and focus. Meeting Ownership: Own the coordination and execution of weekly staff meetings, including developing and distributing agendas, capturing concise meeting notes, and tracking key action items to completion. Team Contribution: Act as a core contributor and collaborative partner to the broader Admin/Operations team, supporting planning for key meetings, off-sites, events, projects, and professional growth initiatives. Operational Support: Provide backup support for other executives and work with the executive team on site-specific programs/facilities (i.e., recruiting events, office events, etc.). Travel Management: End-to-end management of complex domestic and international travel and logistics.

Requirements

• 3+ years of applicable experience supporting a C-level or SVP-level executive in a global, high-growth technology or software organization.
• Demonstrated experience serving as a trusted partner and gatekeeper to senior executives and their direct reports.
• Proficiency with Google Workspace for calendaring, email, presentation, and document management.
• Experience with the setting up and management of virtual meeting platforms and tools.
• Prior experience supporting a senior executive go-to-market (GTM) or sales leader.
• Exceptional organizational skills and a highly proactive, anticipatory working style; the ability to identify needs and solve problems before they arise.
• Impeccable written and verbal communication skills with the professional maturity to interact with internal leadership and external, high-value customers.
• Strong teamwork skills and an ability to offer suggestions and improvements to process and work very collaboratively with others.
• Proven experience running events/offsite events (virtual/physical) for executive leadership teams.

Responsibilities

• Organizing all meetings, including complex scheduling of team meetings, offsites, customer, and internal team member meetings across multiple international time zones.
• Scheduling and managing logistics for key internal meetings, high-stakes conferences, and special events (onsite & offsite).
• Proactively manage the rhythm of the business, ensuring the SVP is fully prepared for all critical meetings, customer engagements, travel, interviews, and executive briefings.
• Organize and prioritize multiple work activities, filtering and managing communication flow to the SVP to maximize their availability and focus.
• Own the coordination and execution of weekly staff meetings, including developing and distributing agendas, capturing concise meeting notes, and tracking key action items to completion.
• Act as a core contributor and collaborative partner to the broader Admin/Operations team, supporting planning for key meetings, off-sites, events, projects, and professional growth initiatives.
• Provide backup support for other executives and work with the executive team on site-specific programs/facilities (i.e., recruiting events, office events, etc.).
• End-to-end management of complex domestic and international travel and logistics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed