Executive Assistant to the President & CEO

Old Dominion Electric Cooperative (ODEC)•Glen Allen, VA

129d•$95,603 - $106,225

About The Position

Old Dominion Electric Cooperative (ODEC) is seeking a highly organized, professional, and proactive Executive Assistant to support the President & Chief Executive Officer, Senior Vice President & Chief Financial Officer, and Senior Vice President & Chief Legal Officer. The role supports the efficient operation of executive and Board functions by managing executive office activities, coordinating Board and management meetings, arranging travel, and supporting corporate governance activities. The Executive Assistant serves as a trusted partner to executive leadership and is expected to maintain professionalism, discretion, and confidentiality. The position manages executive calendars and correspondence, prepares reports and presentations, supports Board and committee administration, assists with governance and finance-related coordination, and arranges domestic and international travel for executives and Board Members. It also provides support for external board affiliations, industry associations, professional organizations, project teams, and special assignments. The role requires at least 10 years of progressively responsible administrative experience, including at least 5 years supporting senior executives, corporate officers, or a Board of Directors. A high school diploma or equivalent is required; an associate degree in Business Administration, Communications, or a related field is preferred. Work is primarily in a standard office environment, with occasional travel.

Requirements

At least 10 years of progressively responsible administrative experience.
At least 5 years of experience supporting senior executives, corporate officers, or a Board of Directors.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Exceptional organizational, planning, and time-management skills.
Ability to communicate effectively with executives, Board Members, employees, Member-Owners, and external stakeholders.
Ability to prioritize multiple projects and competing deadlines while maintaining attention to detail.
Sound judgment and discretion when handling confidential information.
Ability to deliver exceptional customer service and professionalism.
Ability to identify issues, analyze information, and implement practical solutions.
Ability to work independently with limited supervision.
High school diploma or equivalent.

Nice To Haves

Experience coordinating Board meetings, governance activities, executive travel, and corporate events.
Experience supporting a Chief Executive Officer, executive leadership team, or Board of Directors.
Knowledge of Board governance, corporate administration, and committee operations.
Experience coordinating large meetings, conferences, and executive events.
Experience negotiating vendor agreements and managing event-related budgets.
Associate degree in Business Administration, Communications, or a related field.

Responsibilities

Manage the President & CEO’s calendar, schedule, and meeting priorities, and prepare schedule updates.
Screen incoming calls, correspondence, and inquiries, responding independently when appropriate.
Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.
Prepare expense reports and coordinate required approvals.
Serve as a liaison among executive leadership, Board Members, Member-Owners, senior managers, employees, and external stakeholders.
Respond to inquiries from Board Members and Member-Owner personnel.
Maintain electronic and physical filing systems and records.
Anticipate and resolve administrative and operational challenges while safeguarding sensitive corporate information.
Coordinate Board, committee, and management meetings, conferences, receptions, Board dinners, and the ODEC Annual Meeting.
Arrange meeting facilities, catering, audiovisual equipment, lodging, transportation, and related logistics.
Prepare and distribute Board notices, agendas, meeting materials, and invitations.
Record, draft, circulate, and distribute Board and committee meeting minutes.
Manage event logistics and vendor relationships while maintaining budget objectives.
Prepare governance-related documents for review, approval, signature, and distribution.
Support communications and coordination for the Nominating, Executive, Bylaws, and Director Compensation Committees.
Assist with Board governance and corporate administration activities.
Coordinate correspondence and communications for Finance, Audit, and Bylaws Committee activities.
Assist with annual Director and Executive Officer Questionnaires used for regulatory and financial reporting requirements.
Support Finance, Accounting, and Treasury administrative activities as assigned.
Arrange complex domestic and international travel for executive leadership and Board Members, including transportation, accommodations, registrations, and other logistics.
Compile and distribute travel itineraries and meeting materials, ensuring arrangements align with organizational expectations and budget requirements.
Support executive leadership with outside board affiliations, industry associations, and professional organizations.
Coordinate meetings, conferences, and events associated with external board and industry activities.
Participate on project teams and complete special assignments as directed.