Executive Assistant
About The Position
The Executive Assistant provides high-level administrative, organizational, and operational support to a senior executive within a growing wellness and health manufacturing company. This role is integral in enabling executive leadership to focus on strategic initiatives, business performance, and cross-functional collaboration across a fast-paced, regulated environment. The ideal candidate is highly organized, proactive, and comfortable managing complex priorities while maintaining discretion and professionalism. This position plays a key role in supporting executive operations, leadership coordination, and strategic initiatives that drive company growth.
Requirements
- Bachelor's degree in Business Administration, Finance, Communications, or a related field preferred.
- 3–5 years of experience supporting senior executives, preferably at the C-suite or executive leadership level.
- Experience in wellness, health, consumer products, life sciences, or regulated manufacturing environments is a plus.
- Strong organizational and time-management abilities.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail and follow-through.
- Ability to work independently while supporting executive-level decision-making.
- Experience coordinating meetings, reporting, and cross-functional initiatives.
Responsibilities
- Manage the Executive's calendar, including scheduling meetings, prioritizing commitments, and coordinating travel arrangements.
- Prepare and organize materials for executive meetings, leadership reviews, and strategic planning sessions.
- Draft, edit, and format presentations, reports, and executive communications.
- Serve as a key point of contact between the Executive and internal departments, external partners, and senior leadership.
- Support the preparation of board materials, leadership updates, and executive reporting packages.
- Track action items, deadlines, and follow-ups to ensure timely execution of priorities.
- Coordinate logistics for executive meetings, audits, compliance-related activities, and special projects.
- Maintain confidentiality of sensitive business, operational, and financial information at all times.
- Assist with expense reporting, travel coordination, and administrative processes.
- Support cross-functional communication between finance, operations, manufacturing, and leadership teams.
- Help improve executive workflows and administrative efficiency across the organization.
- Assist with document management, reporting organization, and internal process coordination.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
