Executive Assistant - Payments Middle Market and GIS/CRE

U.S. Bank•Minneapolis, MN

6d•$26 - $34•Hybrid

About The Position

The Executive Administrative Assistant provides high-level administrative support to senior leaders, ensuring efficient daily operations, effective communication, and smooth coordination across internal and external stakeholders. The role requires strong organizational skills, attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The position supports leaders in Payments Middle Market and GIS/CRE and requires working from a U.S. Bank location three or more days per week.

Requirements

High school diploma or equivalent.
Five or more years of administrative support experience.

Nice To Haves

Experience supporting multiple executives or business leaders simultaneously.
Strong business acumen and the ability to understand organizational priorities.
Ability to work independently with minimal supervision while exercising sound judgment.
Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications.
Experience leveraging AI-powered productivity tools such as Microsoft Copilot.
Executive presence and professionalism in written, verbal, and in-person interactions.

Responsibilities

Manage senior leaders’ complex calendars, schedule meetings, prioritize requests, resolve conflicts, and ensure leaders are prepared for commitments.
Coordinate meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow-up.
Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting.
Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics in accordance with company policies.
Prepare, submit, and track accurate expense reports, including documentation, coding, and approvals.
Plan and coordinate leadership meetings, offsites, team events, and other business activities, including venue coordination, catering, communications, materials, and event execution.
Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and other executive-level communications.
Collect, organize, and interpret information to prepare reports, presentations, and business documentation.
Manage office supply inventory and vendor relationships.
Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals.
Handle confidential and sensitive information professionally and discreetly.
Support special projects and other administrative activities that enhance team effectiveness and business operations.

Benefits

Healthcare coverage, including medical, dental, and vision.
Basic term and optional term life insurance.
Short-term and long-term disability coverage.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation of two to five weeks, depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.