Executive Assistant - Payments Middle Market and GIS/CRE
About The Position
The Executive Administrative Assistant provides high-level administrative support to senior leaders, helping ensure efficient daily operations, effective communication, and coordination across internal and external stakeholders. The role calls for strong organization, attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The position supports leaders through calendar and meeting management, travel and expense coordination, event planning, executive communications, information gathering, and office operations. It also serves as a point of contact for leaders and stakeholders, handles sensitive information professionally, and supports special projects that improve team effectiveness and business operations. The role requires working from a U.S. Bank location three or more days per week.
Requirements
- High school diploma or equivalent.
- Five or more years of administrative support experience.
Nice To Haves
- Experience supporting multiple executives or business leaders simultaneously.
- Strong business acumen and ability to understand organizational priorities.
- Ability to work independently with minimal supervision while exercising sound judgment.
- Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications.
- Experience leveraging AI-powered productivity tools such as Microsoft Copilot.
- Executive presence and professionalism in written, verbal, and in-person interactions.
Responsibilities
- Manage complex calendars for senior leaders, scheduling meetings, prioritizing requests, resolving conflicts, and helping leaders prepare for commitments.
- Coordinate meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow-up.
- Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting.
- Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics in accordance with company policies.
- Prepare, submit, and track expense reports, ensuring accuracy, documentation, coding, and approvals.
- Plan and coordinate leadership meetings, offsites, team events, and other business activities, including venues, catering, communications, materials, and event execution.
- Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and other executive-level communications.
- Collect, organize, and interpret information to prepare reports, presentations, and business documentation.
- Manage office supply inventory and vendor relationships.
- Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals.
- Handle confidential and sensitive information with professionalism and discretion.
- Support special projects and other administrative activities that enhance team effectiveness and business operations.
Benefits
- Healthcare, including medical, dental, and vision.
- Basic term and optional term life insurance.
- Short-term and long-term disability.
- Pregnancy disability and parental leave.
- 401(k) and employer-funded retirement plan.
- Paid vacation, from two to five weeks depending on salary grade and tenure.
- Up to 11 paid holiday opportunities.
- Adoption assistance.
- Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
- Incentive and recognition programs.
- Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
