Executive Assistant

A. O. Smith • Milwaukee, WI

14d • Onsite

About The Position

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world’s leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom. Primary Function As the Executive Assistant, you will provide secretarial/administrative support directly to executives, exercising confidentiality, tact and diplomacy, with primary responsibility for board of directors’ meetings, materials, communications and postings. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Participates in the development and implementation of secretarial standards, policies and practices for the organization. This position will be 100% on-site out of our corporate headquarters in Milwaukee.

Requirements

• High School Diploma or equivalent.
• Must possess a minimum of 5 years’ office and clerical support experience.
• Ability to handle a high-pressure work environment and sensitive issues with confidentiality and tact.
• Must be a team player who enjoys his or her work and gets along well with others.
• Strong skills in word processing and PowerPoint presentation software are required.
• Excellent record management, organization and filing skills are necessary.
• The ideal candidate will be comfortable with and enjoy learning about the new technological advances that are becoming a part of today’s business environment.
• High School Diploma or equivalent.

Nice To Haves

• Previous experience with Board members and Board portals is a plus but not required.
• Previous work experience with executives is a plus but not required.

Responsibilities

• Responsible primarily for managing the logistics of the Executive Vice President – Corporate Development & Secretary and the Senior Vice President – General Counsel’s business, legal, government affairs and corporate development activities.
• Responsible for preparing for and managing the five Board of Directors meetings each year.
• Responsible for working with the Legal Administration Supervisor in preparing the Corporate Secretary Calendar and the Proxy Statement Calendar as well as assisting in preparing the Proxy Statement for printing.
• Manage the daily itinerary, meeting schedules, travel arrangements and certain other administrative duties.
• Creating and editing presentations, including PowerPoints.
• General correspondence, document production, filing and presentation preparation.
• This position will be a part of the Executive Assistant team.

Benefits

• Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees