Executive Assistant - Acceleration Office

Northwestern Mutual • Milwaukee, WI

1d • $31 - $54 • Hybrid

About The Position

Provide administrative support to two Vice President level leaders who contribute to functional strategy. Exercise a high level of confidentiality, tact, and diplomacy to support the department/area with limited supervision. Familiarity with a variety of organization concepts, practices, and procedures. Ensuring duties are completed accurately and delivered in a high quality and timely manner.

Requirements

• Associate’s degree or equivalent combination of education and experience required
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• 5–8+ years of progressive administrative or executive assistant experience, including direct support of senior leaders (e.g., VP or above preferred)
• Demonstrated experience managing complex calendars, travel, meetings, and departmental operations in a fast-paced environment
• Experience supporting projects, department initiatives, or cross-functional coordination efforts
• Experience preparing professional presentations, reports, and executive-level communications
• Ability to manage data, track expenses, and support reporting needs
• Executive Support & Judgment: Ability to apply discretion, prioritize competing demands, and act independently in a VP-facing environment
• Organization & Planning: Strong ability to manage multiple priorities, deadlines, and logistics with high attention to detail
• Communication: Excellent written and verbal communication skills; able to draft materials and interact effectively across levels
• Confidentiality: Proven ability to handle sensitive information with a high degree of professionalism and discretion
• Process Improvement: Ability to identify inefficiencies and recommend improvements to administrative or team processes
• Adaptability: Comfortable operating in a dynamic environment with shifting priorities
• Strong stakeholder management skills; able to work effectively with senior leaders and cross-functional teams
• Demonstrated resourcefulness, initiative, and problem-solving ability
• Ability to provide direction or coordinate work of other administrative or temporary staff
• Administrative Service Delivery: Exhibits proficiency in optimizing administrative and documentation operations for efficient and accurate service delivery. Monitors processes to identify improvements, streamline workflows and best practices to enhance operational efficiency, ensuring alignment with organizational objectives and timely, high-quality service.
• Attention to Detail: Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality.
• Interpersonal Savvy: Relates well to all kinds of people inside and outside of the organization. Builds appropriate rapport, constructive and effective relationships. Uses diplomacy and tact and diffuses high-tension situations comfortably.
• Organizational Excellence: Demonstrated ability to prioritize and manage workloads effectively, consistently meeting service level agreements under tight deadlines, competing initiatives and multiple stakeholders.
• Teamwork: Engages in others' behaviors to generate strong team cohesion and orientation. Facilitates open dialogue within and across teams to create trust and understanding. Shares collective successes and opportunities to improve as a group.

Responsibilities

• Perform a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices, and monitors expenses/budgets, takes minutes, etc.
• Identify efficiencies in processes and procedures.
• Coordinate department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
• Prepare and provide information needed; prepare reports, collect and analyze information, prepare presentations, etc.
• Assist in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
• Work on or potentially lead projects as requested.
• May provide work direction to other administrative or temporary staff.
• Other department specific duties as assigned.
• Maintains strict confidentiality in handling materials and sensitive information.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree