Executive office Control Assistant
Envita Medical Center•Chicago, IL
•Remote
About The Position
We are seeking a highly organized and detail-oriented Executive Office Control Assistant to support executive leadership in a fully remote environment. In this role, you will assist with administrative operations, coordinate schedules, manage confidential documents, monitor office workflows, and ensure daily executive functions are completed efficiently. This position is ideal for someone who excels at organization, communication, and multitasking while working independently from home.
Requirements
- High school diploma or equivalent (Associate's or Bachelor's degree in Business Administration is a plus).
- Previous experience as an executive assistant, administrative assistant, office coordinator, or similar role preferred but not required.
- Excellent verbal and written communication skills.
- Strong organizational, planning, and time management abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools.
- Ability to prioritize multiple tasks and work independently in a remote environment.
- High attention to detail and strong problem-solving skills.
- Ability to maintain confidentiality and professionalism.
- Reliable high-speed internet connection and a dedicated home workspace.
Responsibilities
- Provide administrative support to executive leadership and senior management.
- Manage executive calendars, schedule virtual meetings, and coordinate appointments.
- Prepare, organize, and maintain confidential files, reports, and company records.
- Monitor office workflows and ensure administrative tasks are completed accurately and on time.
- Draft correspondence, reports, meeting agendas, and presentations.
- Coordinate communication between executives, employees, clients, and external partners.
- Track projects, deadlines, and follow-up items for executive leadership.
- Maintain electronic filing systems and company databases.
- Assist with travel arrangements, expense reports, and meeting logistics when required.
- Support virtual meetings by preparing materials and recording meeting notes.
- Perform data entry, document management, and other administrative duties as assigned.
- Ensure confidentiality while handling sensitive business information.
Benefits
- Competitive salary
- Fully remote work environment
- Paid training
- Paid time off (PTO)
- Health, dental, and vision insurance
- 401(k) with company match
- Flexible work schedule
- Employee Assistance Program (EAP)
- Career advancement opportunities
- Performance-based bonuses
- Ongoing professional development and training
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
