Executive Assistant
Brookfield Asset Management•Toronto, ON
•CA$90,000 - CA$110,000•Onsite
About The Position
Brookfield is seeking an Executive Assistant to provide administrative support to members of the Finance, Investor Relations, Credit, and HR Teams. The ideal candidate is a detail-oriented and proactive professional who thrives in a fast-paced environment. They possess strong interpersonal skills, the ability to manage competing priorities, and a high level of professionalism, discretion, and confidentiality.
Requirements
- 5+ years’ experience providing executive-level support in a global professional or financial services environment
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Strong experience preparing executive-level presentations and materials
- Working knowledge of Concur or similar expense management systems
- Exceptional organizational skills with a proactive, solutions-oriented approach
- Strong executive presence with excellent written and verbal communication skills
- Collaborative team player with strong interpersonal skills and sound judgment
- Bachelor’s degree or equivalent relevant experience
Responsibilities
- Act as a trusted partner, exercising sound judgment in managing executive priorities, communications, and workflow
- Manage calendars across multiple time zones, coordinating with senior stakeholders and executive assistants globally
- Coordinate senior-level internal and external meetings and investor meetings
- Prepare agendas, briefing materials, and meeting documentation
- Liaise with Reception, facilities, IT, and internal stakeholders to ensure seamless execution
- Manage executive correspondence, email organization, and document preparation with discretion and accuracy
- Arrange and manage domestic and international travel itineraries
- Prepare visa documentation and support travel-related requirements
- Support senior visitors from global offices and external organizations
- Create, edit, and format executive-level PowerPoint presentations, including complex charts and visuals
- Prepare and maintain Word documents and Excel reports with a high level of accuracy and consistency
- Proofread and quality-check materials to ensure alignment with Brookfield’s executive and brand standards
- Support corporate, client, and investor events, including scheduling, material preparation, and onsite coordination
- Assist with onboarding of new team members
- Coordinate team offsites, internal meetings, and select social events
- Provide senior-level administrative coverage to other Executive Assistants during absences or peak periods
- Manage executive expense reporting using Concur and process invoices in compliance with company policy
- Handle confidential correspondence and sensitive information with discretion
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What This Job Offers
Job Type
Full-time
Career Level
Executive
