Executive Assistant (The Moresby Group)

STAT Recovery Services•Toronto, ON

25d•$90,000 - $110,000•Remote

About The Position

The Executive Assistant will be a critical partner and play a pivotal role in ensuring operational excellence and seamless support for our leadership team. This role is more than a traditional administrative role–it’s focused on driving meaningful impact by proactively identifying challenges, managing complex projects, and ensuring our leadership team is equipped to focus on what matters most. The ideal candidate will thrive in a fast-paced, growth-oriented environment and have a natural ability to anticipate needs, streamline processes, and foster collaboration across teams. This role offers the opportunity to work directly with senior leadership in a high-impact role with a dynamic, fun environment.

Requirements

5+ years of experience in fast-paced, highly detail oriented roles including but not limited to executive administration, legal administration, human resources administration, finance or accounting, etc.
3+ years of experience in rapidly growing small-to-medium sized businesses
Strategic thinker who can dig deeper into challenges, identify root causes, and drive impactful outcomes
Extremely high level of accuracy and organization in managing tasks and responsibilities
Takes initiative, anticipates needs, and demonstrates creative, strategic problem-solving abilities
Excellent interpersonal skills with the ability to build trust quickly and collaborative effectively across various teams
Maintains strict confidentiality, handling sensitive information with the highest level of professionalism and discretion
Proven track record of working independently and making sound decisions
Flexible and eager to take on different tasks and challenges as they pop up
Embody and reflect the Moresby culture and values in both thought and practice: Strategic, Nimble, Inquisitive, Proactive, Empathetic, Straightforward.

Nice To Haves

Familiarity with CPG or retail industries
Bachelor’s degree in Business Administration, Human Resources Management, or a related field

Responsibilities

Strategic Support | Tackle high-priority initiatives, identify root challenges, and implement strategic solutions.
Administrative Excellence | Prepare expense and process reports, manage executive calendars, company calendars, coordinate meetings, and arrange complex travel schedules, ensuring the most efficient and effective uses of time and resources.
Project Management | Independently drive projects and tasks from inception to completion, prioritizing impactful results and maintaining attention to detail.
Meeting Coordination & Support | Prepare agendas, compile relevant materials, transcribe comprehensive meeting notes, and ensure follow up and completion of action items for meetings and executive engagements.
Communication | Act as an influential liaison between executives, internal teams, external partners, and the board of directors, fostering effective, concise communication and building strong working relationships.
professionalism and discretion.
Resource Management | Assist with ad hoc financial and HR-related activities, prepare documentation and presentations, supporting the operational needs of the leadership team.
Process Optimization | Identify and implement opportunities to improve workflows, enhance productivity, and streamline administrative processes