Executive Assistant

Gorman Bros. Lumber Ltd.•West Kelowna, BC

2d•CA$60,000 - CA$73,000•Onsite

About The Position

The Gorman Group is seeking an Executive Assistant to join their team at the West Kelowna Division. This role reports to the Chief Executive Officer and will serve as a key partner to the Executive Team. The responsibilities include managing executive priorities, coordinating communications, and supporting strategic initiatives while maintaining strict confidentiality. The ideal candidate is passionate about supporting leaders, organized, and contributes to team success.

Requirements

Diploma or post-secondary education in Business Administration, Office Administration, or a related field required.
Minimum five years of experience supporting senior executives or executive leadership teams.
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Loop and Co Pilot).
Exceptional written and verbal communication skills.

Nice To Haves

Experience in the forestry, manufacturing, or industrial sector is preferred.

Responsibilities

Manage executive calendars, schedules, and priorities.
Coordinate meetings, including agendas, meeting materials, minutes, and follow-up actions.
Prepare correspondence, reports, presentations, and other documents as requested.
Handle confidential and sensitive information with professionalism and discretion.
Track and manage payment of invoices related to the activities of the Executive Team.
Accurately organize executive travel, accommodations, itineraries, and related logistics.
Process expense reports, invoices, and other administrative documentation.
Maintain organized filing systems, records, and executive documentation.
Track action items, deadlines, and key deliverables to support executive priorities.
Coordinate executive events, leadership meetings, and special functions.
Provide administrative support for corporate initiatives and day-to-day executive operations.
Monitor action items, deadlines, and follow up on key deliverables.
Accurately organize Board of Directors meetings, including travel, accommodations, meals, meeting logistics, and communications.
Maintain Board of Directors Microsoft Teams site, including role management, structure and document management.
Support Board level communications from the Executive Team as necessary.
Ensuring Board level documents are consistently formatted and free of grammatical and spelling errors.