Executive Assistant (5670)
About The Position
Hogan Manufacturing is seeking an exceptional Executive Assistant to support our CEO. This role is more than an administrative position; it's an opportunity to become a trusted partner, working closely with executive leadership, the Board of Directors, legal counsel, and key stakeholders across the organization. The ideal candidate is highly organized, thrives in a fast-paced environment, enjoys managing executive priorities, coordinating high-level meetings, handling confidential information, and keeping operations running seamlessly. If you are proactive, detail-oriented, and enjoy solving problems before they arise, we'd love to meet you.
Requirements
- Exceptionally organized with outstanding attention to detail.
- Able to prioritize multiple projects and changing deadlines.
- Strong written and verbal communicator.
- Professional, polished, and comfortable interacting with executives and board members.
- Skilled at maintaining confidentiality and handling sensitive information.
- Proactive, resourceful, and able to work independently with minimal direction.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong customer service orientation with excellent interpersonal skills.
- Exceptional proofreading abilities to ensure accuracy in written communications.
- Experience in project coordination to support various initiatives effectively.
- Familiarity with file management systems and clerical duties.
- Bachelor’s degree (B.A.) from four-year college or university; or five+ years related experience and/or training; or equivalent combination of education and experience.
Responsibilities
- Manage the CEO's calendar, travel arrangements, meetings, and executive correspondence.
- Prepare, review, and proofread presentations, reports, and executive communications.
- Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, and follow-up action items.
- Serve as a professional point of contact for board members, employees, customers, vendors, and other business partners.
- Handle highly confidential information with professionalism, discretion, and sound judgment.
- Assist with legal and corporate administration, including maintaining corporate records and supporting communications with attorneys, consultants, and vendors.
- Proofread legal documents and organize legal files, pleadings, and discovery materials.
- Coordinate executive meetings, company events, luncheons, and employee celebrations.
- Manage special projects and executive initiatives while tracking deadlines and deliverables.
- Recommend process improvements that enhance efficiency and organization.
- Provide backup support for company phones, employee call-ins, voicemail greetings, and mail distribution as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
