Executive Assistant

The Advocates - PNW•Seattle, WA

5d•Onsite

About The Position

A successful candidate will provide high-level professional administrative and executive support to the CEO and COO of a Seattle law firm with multiple office locations across the West Coast. This person will actively manage calendars, monitor email, schedule travel, assist with marketing and project initiatives.

Requirements

Strong interpersonal and writing skills and the ability to communicate across platforms with all levels of personnel
Superb attention to detail and the ability to effectively prioritize and manage multiple deadlines.
Ability to exercise discretion and maintain high level of confidentiality, which is essential to this role.
Experience or interest in learning how to leverage AI tools and technologies to streamline workflows and increase efficiency and productivity.
A service-oriented mindset and commitment to enabling leaders and teams to do their best work.
Fluency in all Microsoft Office and SharePoint applications.
In person work in our Seattle Downtown office 5 days/week. Not eligible for regular hybrid work.
General working hours are 40 hours / week from 8:30am – 5pm with the expectation to work flexibly to match executive schedules and needs on a semi-regular basis for events, projects, or tasks that may take place outside of classic working hours
Ability to be at regular office locations as well as external locations, run errands, or attend social functions with your own transportation
Minimum of three years of administrative experience, with experience supporting “C-level” executives or equivalent preferred.

Nice To Haves

Experience in a law firm or other professional services environment preferred but not required.

Responsibilities

Booking and tracking travel. This includes all airline, hotel, car, or reservations, etc. Responsible for prioritizing and managing multiple travel projects simultaneously.
Read and analyze incoming emails, to determine their significance and coordinate appropriate action and/or distribution.
Own end-to-end calendar management for CEO and COO, including proactive prioritization, preparation, and coordination of meetings and events.
Create, edit, revise, and/or proofread documents from handwritten, typed, and/or electronic copy.
Assist in planning and execution of company events
Manage expenses, invoices, and administrative processes with accuracy and timeliness.
Assume responsibility for and perform miscellaneous tasks and special projects as assigned.
Serve as a trusted connector and information hub, ensuring smooth communication and collaboration across teams.
Occasionally complete personal tasks for CEO and COO such as package pickup, shopping, or similar errands.