Executive Assistant
About The Position
The Executive Assistant (EA) provides high-level administrative and operational support to the Vice President / General Manager of the Reagents & Assays Segment and their team, while also serving as a key point of contact for administrative and site-related support in the San Diego office. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, matrixed environment. The ideal candidate is proactive, detail-oriented, and comfortable working independently while partnering cross-functionally to ensure executive effectiveness and a well-run site.
Requirements
- 5+ years of experience supporting senior leaders (VP level or above) in a corporate environment
- Proven experience managing complex calendars, travel, and executive-level logistics
- Strong proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)
- Excellent written and verbal communication skills
- High level of professionalism, integrity, and discretion
Nice To Haves
- Experience utilizing AI tools
- Experience supporting a GM or segment/business unit leader
- Prior site support or office management experience
- Experience working in a matrixed, global organization
- Familiarity with life sciences, diagnostics, or regulated environments
Responsibilities
- Provide complex calendar management, scheduling, and coordination across time zones and global stakeholders
- Coordinate domestic and international travel, including itineraries, accommodations, and timely expense reporting while adhering to T&E policies
- Prepare, edit, and format executive-level presentations, reports, and communications
- Support leadership meetings, operating reviews, including agenda creation, logistics, and follow-up on action items
- Serve as a trusted partner handling sensitive and confidential information with professionalism and discretion
- Act as a liaison between the VP/GM and internal/external stakeholders, anticipating needs and facilitating timely communication
- Provide administrative and operational support for the San Diego site, helping ensure a positive employee experience
- Coordinate site meetings, events, and town halls (logistics, communications, catering, room setup)
- Partner with Facilities, IT, HR, and Safety teams on site-related requests and initiatives
- Support onboarding logistics for new hires at the site, as needed
- Assist with space planning, supplies ordering, visitor coordination, and general office operations
- Serve as a point of contact for employees on routine site-related questions or needs
- Provide backup support to other administrative professionals as needed
Benefits
- Comprehensive Total Rewards program
- Reward and recognition opportunities that promote a performance-based culture
- Competitive package of compensation and benefits programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
