Executive Assistant, Navan Travel Marketplace

Navan • New York, NY

10h • $83,700 - $186,000

About The Position

We are looking for a highly proactive, organized, and tech-savvy Executive Assistant (EA) to partner directly with our head of Navan Travel Marketplace. In a fast-scaling technology and product organization, our leaders move at lightning speed—balancing product launch cycles, technical infrastructure reviews, engineering sprints, and cross-functional board meetings. This is not a traditional administrative role. You will act as a strategic partner, gatekeeper, and operational engine. You will have a front-row seat to how our product and engineering decisions are made, managing the chaos behind the scenes so your executive can focus on building the future. You are the ultimate force multiplier. You possess the high EQ required to navigate complex organizational dynamics, the project management skills to keep a global engineering and product team aligned, and the technology-fluency to understand how an AI-first product org operates.

Requirements

• Deeply familiar with how modern tech companies operate.
• Knows their way around tools like Slack, Google Workspace, Jira, Confluence, and modern AI productivity tools.
• Understands tech terminology (e.g., sprints, deploys, roadmaps, APIs).
• Can successfully navigate an ambiguous, hyper-growth environment and independently figure out the "how" when handed a goal.
• Sharp eye for detail and can draft executive-level communications that match the tone, clarity, and urgency of the organization.
• Reads the room well, anticipates needs before they are spoken, and builds trusting relationships across all levels of the company—from junior engineers to C-suite executives.
• 5+ years of experience as an Executive Assistant, with at least 2+ years supporting an executive within a fast-paced technology, engineering, or product management organization.

Responsibilities

• Own and optimize an incredibly complex, shifting calendar across multiple time zones. Prioritize meetings ruthlessly, ensuring the executive is spending time on high-leverage activities while preserving critical blocks for "deep work" and product strategy.
• Learn the rhythms of a tech/product org (e.g., sprint planning, roadmap reviews, ship rooms, and board prep) to anticipate scheduling needs before they arise.
• Ensure the executive is fully prepared for every meeting by gathering agendas, context, metrics, and pre-reading materials from product managers and engineering leads beforehand.
• Own the end-to-end planning and execution of large-scale team events, including product/engineering offsites, hackathons, global all-hands meetings, or partnership events.
• Coordinate seamless, end-to-end global travel logistics (flights, hotels, transport) and manage timely expense reconciliation where applicable.
• Step in to manage ad-hoc operational projects, track action items from leadership meetings, and follow up with cross-functional partners to ensure deliverables stay on track.
• Draft, edit, and proofread internal announcements, team updates, and Slack announcements on behalf of the executive. Keep a pulse on the cultural health of the tech and product org.
• Act as a warm, professional, and accessible bridge between the executive and their global team of engineers, product managers, designers, external partners and cross-functional teams.
• Handle highly sensitive information—including product roadmaps, personnel changes, and financial data—with absolute discretion and confidentiality.

Benefits

• The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need.
• To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.
• For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation.
• Target incentive compensation for some roles may include a ramping draw period.
• Compensation is higher for those who exceed targets.
• Candidates may receive more information from the recruiter.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed