Executive Assistant
About The Position
Fusion is seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the CEO of a growing international and domestic federal contracting firm. This role serves as a strategic partner to the CEO, ensuring operational efficiency, executive preparedness, and seamless coordination across business functions. The ideal candidate is professional, discreet, adaptable, and thrives in a fast-paced environment supporting federal government contracts and international operations. This position requires strong judgment, exceptional organizational skills, and the ability to anticipate needs before they arise. This is an in-office position based in Easton, Maryland.
Requirements
- 5+ years of experience supporting C-level executives (federal contracting environment preferred)
- Experience working in or with federal government contracting organizations
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- High level of professionalism and discretion
- Ability to manage competing priorities with minimal supervision
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to obtain and maintain any required clearances (if applicable)
Nice To Haves
- Experience supporting international operations
- Familiarity with federal acquisition processes and compliance environments
- Experience coordinating executive travel for overseas government-related engagements
Responsibilities
- Manage and prioritize the CEO’s complex calendar, scheduling domestic and international meetings across multiple time zones
- Coordinate travel arrangements, including international itineraries, secure facilities access, visas, and logistics
- Prepare briefing materials, reports, agendas, and executive correspondence
- Screen calls, emails, and meeting requests, ensuring strategic prioritization
- Track action items and ensure follow-through on key initiatives
- Assist in preparation of federal contract documentation, proposals, and executive summaries
- Coordinate executive-level communications with government agencies, partners, and subcontractors
- Maintain confidential files and records in accordance with federal compliance standards
- Support board meetings, leadership meetings, and high-level client engagements
- Monitor deadlines related to federal contracting requirements and deliverables
- Act as liaison between the CEO and internal departments
- Assist with process improvement initiatives and internal organizational efforts
- Support special projects, corporate reporting, and growth initiatives
- Maintain discretion when handling sensitive company and government information
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
