Executive Assistant

Valkyrie•Austin, TX

7d•Onsite

About The Position

Executive Assistant Position: We are seeking a highly organized, proactive, and trustworthy Executive Assistant to the CEO. This role is critical to the company’s day-to-day effectiveness and long-term execution. You will act as a strategic partner to the CEO—owning calendar and travel logistics, managing communications, capturing and tracking priorities, and ensuring the CEO’s time is spent on the highest-leverage work. This role requires exceptional judgment, discretion, and follow-through. You are someone who anticipates needs before they arise, brings order to complexity, and can seamlessly switch between business and occasional personal coordination.

Requirements

5+ years of experience supporting a senior executive (CEO, Founder, or equivalent), ideally in tech, applied science, or a fast-moving environment
Exceptionally organized with strong attention to detail and follow-through
Calm, resourceful, and unflappable—able to handle ambiguity and last-minute changes
Excellent written and verbal communication skills
High degree of judgment, discretion, and emotional intelligence
Comfortable working across both commercial and government-adjacent contexts
Based in Austin, TX and able to support in-person needs as required
Eligible and willing to obtain a U.S. security clearance
Full-time Employment: Ability to work as a full-time employee

Nice To Haves

Experience supporting executives working with government agencies or regulated industries is a plus
Familiarity with technical, engineering, or applied science organizations is a plus
Background in operations, project coordination, or chief-of-staff-adjacent roles is a plus

Responsibilities

Own and actively manage the CEO’s calendar, including scheduling across internal teams, clients, partners, and government stakeholders
Anticipate scheduling conflicts, protect focus time, and proactively resolve competing priorities
Track action items, deadlines, and follow-ups to ensure the CEO stays aligned with top priorities
Help organize and manage the CEO’s inbox, triaging messages, drafting responses when appropriate, and ensuring critical communications are surfaced quickly
Serve as a point of coordination between the CEO and internal/external stakeholders with professionalism and discretion
Attend meetings as needed to take clear, concise notes and capture decisions, action items, and owners
Distribute notes and follow-ups to relevant parties and ensure accountability
Help maintain operating rhythm by keeping priorities, deliverables, and commitments visible and organized
Prepare and send a daily/weekly executive summary brief of meetings and priorities for the day/week
Book and manage all business travel, including flights, lodging, ground transportation, and itineraries
Coordinate complex, multi-stop travels with changing schedules and time-sensitive needs
Occasionally assist with personal travel planning and family calendar coordination
Handle sensitive company, client, and personal information with absolute discretion
Be comfortable pursuing and maintaining a U.S. security clearance, if required
Support work involving government and regulated environments with professionalism and care
Assist with limited personal responsibilities such as family scheduling coordination or occasional personal travel planning, as needed

Benefits

Competitive Compensation
Open and unlimited PTO & Sick time
Tremendous growth potential
Medical, dental, vision, & HSA options
401K
Flexible hours, work from home as needed
Company phone plan
Parking Included
Onsite gym & showers
Stocked kitchen with healthy snacks, drinks, coffee, etc
Team events including happy hours, catered lunches, and other fun outings
Innovative, collaborative, and fun work environment that fosters a positive and supportive culture for growth