Executive Assistant

Fox Corporation•Los Angeles, CA

1d•Onsite

About The Position

FOX Entertainment, with a legacy spanning over 35 years, is a prominent media brand and content producer. The company was reinvented in 2019 and has since expanded its portfolio through acquisitions like Bento Box Entertainment, TMZ, MarVista Entertainment, and the formation of Studio Ramsay Global and in-house studios like FOX Alternative Entertainment and FOX Entertainment Studios. The Executive Assistant role is a unique position that involves partnering with the first assistant to provide comprehensive administrative support to FOX Entertainment's CEO. This includes managing schedules, coordinating travel, preparing expense reports, and overseeing projects. The role demands a high degree of professionalism, confidentiality, and sound judgment, along with the ability to effectively manage changing demands and a dynamic schedule under pressure. Strong soft skills, energy, and finesse are crucial for handling daily tasks with care. This opportunity offers invaluable experience, a high-level perspective of the entertainment industry, and the chance to build collaborative relationships with executives and assistants across the company. Regular, on-site attendance at the workplace for a minimum of four days per week is an essential requirement for this position.

Requirements

Undergraduate degree with 2+ years in the entertainment industry
Self-starter with the ability to prioritize, organize, and establish administrative procedures and work under pressure
Ability to handle confidential information and interact with high-level executives
Ability to work overtime and weekends as needed
Professional presence, good judgment, and ability to anticipate needs
Highly organized, detail-oriented, and a problem-solver
Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint; IT savvy with an understanding of current technology and trends
Excellent oral and written communication skills

Responsibilities

Provide administrative support to the CEO including calendar management, meeting planning, general office duties, and greeting guests
In partnership with the first assistant, answer incoming calls and ensure that messages are accurate and delivered in a timely fashion
Assist the first assistant in managing appointments, coordinating with appropriate parties
Create and manage databases, flagging prominent news articles, videos, and any other current related material
Conduct online research and analysis for special projects
Orchestrate travel and logistics
Timely preparation and tracking of expense reports
Manage office communications via mail and email in conjunction with the first assistant
Manage/restock office supplies, along with other general office responsibilities as required
Assist in planning and setting up for special events