Executive Assistant

ARCO a Family of Construction Companies•Nashville, TN

16h•Onsite

About The Position

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Nashville. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one! ARCO is a Family of Construction Companies and is dedicated to the well-being of its associates, offering a compensation and benefits package that supports associates and their families, as well as local and global communities. The company values treating people fairly, doing the right thing, and fostering a culture of diversity and inclusion, as evidenced by its hiring practices and commitment to selecting diverse teams.

Requirements

2+ years of related experience
Bachelor's Degree required
Excellent computer skills. Must be proficient in Microsoft Word and Excel
Must be extremely organized and detail oriented
Excellent communication and customer service skills
Ability to work in fast-paced environment
Ability to multi-task
Proactive management style
Ability to manage different personalities

Nice To Haves

Bluebeam experience is a plus
Salesforce experience is a plus

Responsibilities

Calendar and meeting management; including scheduling and travel coordination.
Conducting research and creating PowerPoint presentations on an as needed basis
Manage communication and act as liaison between internal departments, Principals, and other executives
Assist with internal business planning and assembly of departmental business plans
General records management and document control
Event registration and planning
Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
Salesforce data entry, report building, and system management
Expense reporting
Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
Ensure proper stock of all office supplies and equipment
Ensure office common spaces are always presentable, with a focus on client-facing spaces

Benefits

Industry-leading performance-based bonus program
Employee Stock Ownership Plan (ESOP)
Traditional and Roth 401k
Tuition reimbursement for associates
Scholarship for associates’ children up to $28,000 per child
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
1-week paid volunteer leave each year
100% charitable match
Medical, dental, and vision insurance coverage
Paid parental leave