Executive Assistant

Simon Group Holdings•Birmingham, MI

44d•Onsite

About The Position

Executive Assistant to the CEO Summary: The Executive Assistant provides key support for the CEO of Simon Group Holdings. They will execute daily office operations by managing a range of administrative and clerical tasks. We are seeking a dynamic individual that can help own the CEO’s calendar, requests and personal projects. It provides a unique experience to work alongside our business leaders, various entities of the company and manage multiple projects. The Executive Assistant requires someone who is highly motivated, customer-oriented and has the drive to help personify our company culture with an entrepreneurial can-do attitude.

Requirements

Excellent Microsoft Office Suite skills and excellent written and verbal communication skills
Ability to work under pressure to multitask and prioritize workload in a professional manner
Ability to handle confidential materials with care
Excellent verbal and written communication skills
Ability to work independently and as part of a team
6-8 years of prior applicable experience
Familiarity with Apple products is a plus

Nice To Haves

Bachelor’s degree preferred, commensurate experience considered
Project management experience a plus, particularly working with executive-level teams
Bookkeeping experience is a plus

Responsibilities

Prioritize, triage, and manage high‑volume communications (email, calls, messages), ensuring timely follow‑up and professional correspondence on behalf of the CEO
Serve as a trusted partner to the CEO, managing day‑to‑day priorities, anticipating needs, and ensuring seamless workflow across all executive activities
Coordinate complex calendars, including strategic scheduling, meeting preparation, and alignment of requests across internal leaders and external customers
Monitoring digital, paper, and voice communications, and prioritize, process, respond or delegate per CEO’s wishes, directives, and priorities; availability and promptness for responses are critical
Manage and coordinate personal appointments, schedules, and family-related commitments for the Simon family with discretion, professionalism, and impeccable attention to detail
Coordinate and compile executive‑level materials to ensure they are complete and ready in advance of senior leadership meetings
Plan, organize, and execute meetings and events, ensuring pre‑work to follow‑through are handled efficiently
Maintain strict confidentiality and exercise sound judgment in handling sensitive business and personal information
Manage and coordinate all aspects of the CEO’s travel, including flights, hotels, ground transportation, and dining reservations
Detail-oriented with the ability to innovate and improvise involving multiple challenges and problems
Maintains absolute discretion and integrity in all matters involving confidential information, a critical expectation for supporting the CEO