Executive Assistant to the AVP, Office of Innovation, Industry and Economic Development
About The Position
Reporting directly to the Associate Vice President (AVP) of Innovation, Industry & Economic Development, the Executive Assistant provides high-level administrative, operational, and strategic support to the AVP and serves as a key administrative partner in advancing Cal Poly’s innovation, industry engagement, workforce development, and regional economic development priorities. The Office of Industry, Innovation and Economic Development (OIIED) serves as a central coordinating entity that aligns the university’s capabilities with regional and statewide priorities in sectors such as clean energy, aerospace, agriculture, maritime, and advanced manufacturing.
Requirements
- Demonstrated ability to manage complex executive schedules, priorities, and logistics with a high level of independence and sound judgment.
- Strong coordination and project management skills, including tracking multiple initiatives, deadlines, and follow-ups across stakeholders.
- Excellent written and verbal communication skills, with the ability to prepare briefing materials and interact professionally with diverse constituents.
- Experience organizing meetings and events, including logistics, agendas, stakeholder coordination, and post-meeting follow-through.
- Knowledge of administrative and operational processes such as budgeting, travel coordination, reimbursements, and documentation management.
- Equivalent to a bachelor’s degree in related field and four years of relevant experience.
- Possession of a valid Driver’s License or the ability to obtain by date of hire.
Nice To Haves
- An advanced degree in a related field may be substituted for the required education on a year-for-year basis.
- Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis.
Responsibilities
- Manage complex executive schedules, priorities, and logistics with a high level of independence and sound judgment.
- Coordinate and manage multiple initiatives, deadlines, and follow-ups across stakeholders.
- Prepare briefing materials and interact professionally with diverse constituents.
- Organize meetings and events, including logistics, agendas, stakeholder coordination, and post-meeting follow-through.
- Manage administrative and operational processes such as budgeting, travel coordination, reimbursements, and documentation management.
Benefits
- health, dental and vision insurance
- retirement participation in the Public Employees' Retirement System
- educational benefits for eligible employees
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
1-10 employees
