Executive Assistant

Pembroke & Co., Inc.•Woburn, MA

3d•Onsite

About The Position

Supporting the corporate office of a restaurant group, the Executive Assistant will play a key role in ensuring back-end operations run smoothly and efficiently. They will partner with leadership for strategic input and get to play a hands-on part of the execution.

Requirements

Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred.
2+ years of experience in accounts payable, office management, or executive assistant roles.
Strong organizational, multitasking, and communication skills.
Proficient with Microsoft Office (especially Excel).
Ability to manage deadlines, prioritize tasks, and work independently.
Detail-oriented and highly reliable.
Ability to work independently while collaborating effectively with others.

Nice To Haves

Experience with BILL is a plus.

Responsibilities

Partner with leadership for weekly, monthly, or quarterly meetings to learn business pain points. Gives strategic input on solutions.
Partner with vendors to implement new software and processes to help streamline back-end operations.
Leads back-end projects and reports results and deliverables to leadership team.
Manage accounts payable: process and track all vendor invoices, payments, and reimbursements.
Expense management: process recurring expenses, including rent, utilities, and tax payments.
Bookkeeping: reconcile accounts, maintain accurate and organized files, and assist with month-end reporting.
Operational reporting: use POS back-office software to generate and analyze sales data and support operational growth.
Leadership support: prepare reports and presentations, schedule appointments and meetings. Help keep leadership organized and on track of deliverables.
Manage confidential documents and maintain strict discretion.
Assist with ad-hoc administrative tasks, special projects, and company initiatives.
Monitor and order inventory for office supplies.
Conduct transaction audits.