Executive Assistant / Adjoint(e) exécutif(ive)

Assembly of First Nations • Ottawa, ON

4d • CA$53,860 - CA$68,148 • Onsite

About The Position

The Executive Assistant provides executive support and takes direction from and reports to the Director, Economic Development. The incumbent works closely with Director, in a one-on-one working relationship to update and inform Director of upcoming commitments and responsibilities by following up appropriately. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external emails.

Requirements

• College Diploma/ 3-year BA in administration or equivalent combination of education and experience
• Minimum of 5 years’ experience executive assistance experience supporting Senior Management of an organization.
• Excellent advanced computer skills, including Microsoft Office, Word and Excel
• Excellent oral and written communication skills
• Tact and diplomacy in dealing with sensitive and confidential matters
• Must have strong client relations experience in dealing with various levels of representatives

Nice To Haves

• the ability to work in both official languages (English/French) is an asset.

Responsibilities

• Completes a broad variety of administrative tasks for the Director including managing an active calendar of appointments.
• Sets deadlines and delegates work on behalf of the Director within the Sector and follow-ups on tasks and activities.
• Completes expense reports, arranging detailed travel plans for the Director.
• Prepares itineraries, agendas and meeting minutes; and compiling documents for meetings and/or for travel-related meetings.
• Research, prioritizes, and follows up on incoming issues and concerns addressed to the Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Facilitates cross-divisional coordination of travel and plans.
• Assists in coordinating internal meetings and off-sites, as requested.
• Edits and completes first drafts for written communications such as emails, memos, minutes.
• Provides a bridge for smooth communication between the Director's office and internal departments as well as the CEO’s office.
• Serves as the primary point of contact for external constituencies on all matters pertaining to the Director.
• Communicates directly through emails and telephone on behalf of the Director, with government representatives, Chiefs, First Nations and all other contacts, on matters related to Director’s programmatic initiatives.
• Assists the Director or delegate with the planning of the Sector’s Chiefs Committees, Technical Committees, and/or Working Groups.
• Provide support with special projects from time to time as required.
• Assists in planning of Chiefs-in-Assembly (Annual General Assembly and Special Chiefs Assembly) meetings held twice annually, as required.
• Conducts other duties as assigned by the Director.

Benefits

• Employer-Paid Health Benefit Premiums – Comprehensive health, dental, and vision coverage for you and your family, with premiums fully paid by AFN.
• Generous Pension Matching – A competitive pension plan with significant employer contributions to help you build your future.
• Ample Vacation, Sick, and Personal Days – Generous vacation entitlements, paid sick leave, and personal days, plus additional non-legislative time off throughout the year.
• Professional Development Support – Coverage for courses, certifications, and training to help you grow your skills and advance your career.
• Wellness Funds – Annual funds you can use towards fitness, mental health supports, or other wellness-related expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree