Adjoint(e) de direction

iA Financial Group•Montreal, QC

21h•Hybrid

About The Position

Build the future with us Are you driven by high-level coordination and organization and eager to contribute to the purpose of a company that aims to help its clients feel confident and secure about their future? As an Executive Assistant, you will play a key role in providing strategic and confidential administrative support to the Vice-Presidency, Individual Savings and Retirement, ensuring effective coordination of activities and priorities. This position is a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

Requirements

Holds a DEC in office administration, business administration, or an equivalent combination of education and experience
Has a minimum of 3 to 5 years of experience in high-level administrative support
Is known for strong organizational skills and the ability to effectively manage multiple priorities in a fast-paced, changing environment
Demonstrates proficiency with Microsoft 365 tools and the ability to quickly learn new tools, including an interest in artificial intelligence
Shows autonomy, proactivity, and sound judgment when handling sensitive and confidential matters
Is recognized for professionalism, discretion, and the ability to collaborate with multiple stakeholders
Has an intermediate level of English, as the role involves daily verbal and written interactions with senior leaders and English-only teams

Responsibilities

Providing strategic and confidential administrative support to senior leaders, including managing calendars, priorities, travel, and more
Acting as the central point of contact for administrative needs within teams reporting to the Vice-Presidency
Anticipating needs, managing priorities, and coordinating administrative, financial, and operational activities
Supporting teams, coordinating stakeholders, and ensuring follow-ups on action items in collaboration with internal partners
Planning and coordinating meetings, committees, and events, including preparation, logistics, documentation, and follow-ups
Preparing and maintaining management tools and executive documents, drafting and revising communications, and managing information