Assistant Property Manager/Gestionnaire immobilier adjoint(e)

QuadReal Property Group • Montreal, QC

8d • Hybrid

About The Position

QuadReal is seeking a motivated and bilingual Assistant Property Manager to join its Montréal team. Working closely with the Property Manager and Operations Manager, you will support the day-to-day management of two landmark commercial properties, taking hands-on ownership of tenant relations, lease administration, financial oversight, and building operations. This role is ideal for a detail-oriented professional with 2–3 years of commercial property management experience who is ready to take on meaningful responsibility within a high-performing team.

Requirements

• 2–3 years or more of experience in a commercial or retail property management role
• Bachelor’s degree or diploma in Real Estate, Business Administration, or a related field
• Fully bilingual in French and English (written and spoken) — required
• Proficiency in Yardi or equivalent property management software; working knowledge of Microsoft Office Suite
• Solid understanding of financial concepts: budgeting, accounts receivable, variance reporting
• Strong organizational skills, attention to detail, and ability to manage competing priorities
• Excellent interpersonal and communication skills; professional, attitude focused on client service

Nice To Haves

• Experience with mixed-use or large-format retail assets is an asset

Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, complaints, and conflict resolution in both French and English
• Renew commercial leases and support new tenant onboarding, including move-in and move-out coordination
• Build and maintain strong relationships with retail and commercial tenants
• Manage tenant communications and ensure timely follow-up on all requests
• Maintain accurate tenant files, records, and compliance documentation
• Support rent collection and follow up on tenant arrears
• Prepare and monitor operating budgets and control expenditures to optimize profitability
• Produce financial reports and assist in preparing monthly operating reports and budget variance analyses
• Process invoices, purchase orders, and accounts payable per QuadReal procedures
• Maintain accurate records in Yardi
• Under the supervision of the Operations Manager, oversee building maintenance and repairs
• Manage requisitions, contract approvals, and service agreements with vendors (maintenance, security, cleaning)
• Assist in planning major and minor works and renovations
• Conduct regular property inspections and follow up on deficiencies
• Ensure compliance with health and safety standards and coordinate with QuadReal’s facilities and engineering teams
• Ensure compliance with lease obligations, municipal bylaws, and health & safety regulations
• Manage insurance documentation and maintain up-to-date tenant and contract files
• Support ESG and sustainability initiatives aligned with QuadReal’s corporate commitments
• Support the Property Manager in monitoring space occupancy and following up on leasing activity
• Assist in preparing market summaries, benchmarking data, and briefing materials to support property decisions
• Support special projects related to redevelopment, leasing, or asset repositioning as directed
• Other related tasks as required

Benefits

• performance-based incentive plan
• comprehensive health & dental benefits
• pension plan
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level