Executive Assistant

FieldAI • Irvine, CA

1d • Onsite

About The Position

Field AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, they move quickly and operate with high standards, supporting leaders who are shaping the future of AI. The company is seeking a highly organized, proactive, and resourceful Executive Assistant to support their C-level leadership. This role is critical to the day-to-day effectiveness of the leadership team. The Executive Assistant will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives. Field AI is solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Their Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring their approach is explainable and safe for deployment. The company has a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX. They are headquartered in Irvine, Southern California and have US based and global teammates. They celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

• 5+ years of experience supporting senior executives, ideally at the C-suite level
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities in a fast-paced environment
• High level of professionalism, judgment, and discretion with confidential information
• Excellent written and verbal communication skills
• Advanced proficiency in Google Workspace and/or Microsoft Office tools
• Ability to work onsite in Irvine, CA, five days per week

Nice To Haves

• Experience supporting a C-level leadership directly
• Background in a high-growth startup or fast-paced environment
• Experience coordinating across global teams and time zones
• Proactive, resourceful, and highly self-directed working style

Responsibilities

• Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts
• Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation
• Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest-impact priorities
• Support meeting preparation, including agendas, materials, note-taking, and follow-ups on action items
• Draft and manage communications on behalf of the C-level leadership, including emails and internal updates
• Partner cross-functionally with leadership and other stakeholders to drive alignment and execution
• Plan and coordinate executive meetings, events, and offsites
• Maintain confidential files, documents, and records with a high level of discretion
• Anticipate needs, solve problems proactively, and improve administrative processes for efficiency
• Support special projects and initiatives as needed

Benefits

• Our salary range is highly competitive with the market, but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.
• Opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking.
• Be part of a fun, close-knit team on an exciting journey!
• We celebrate diversity and are committed to creating an inclusive environment for all employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed