Executive Assistant

Spring Health•New York, NY

2d•$94,350 - $119,420•Hybrid

About The Position

Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant to support key leaders in our New York office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the SF office, while supporting two of our C-Suite executives. This is a full-time, hybrid role based in the New York office with 3 days per week required in-person. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings.

Requirements

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting executives or senior leaders.
Ability to work from the NYC office 3 days per week and coordinate effectively with both in-person and remote executives, team members, and stakeholders.
Exceptional organizational skills, with the ability to manage multiple priorities, deadlines, and moving pieces in a fast-paced environment.
Strong calendar management skills, including the ability to prioritize meetings, resolve scheduling conflicts, and create more focus time for leaders.
Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels.
Sound judgment and discretion when handling confidential, sensitive, or time-sensitive information.
A proactive mindset, with the ability to anticipate needs, flag potential issues, and take action before being asked.
Strong attention to detail and accuracy, especially when preparing materials, managing logistics, and maintaining information.
Comfort using AI and productivity tools to improve efficiency, streamline workflows, draft communications, summarize information, and reduce manual work.
Proficiency with Google Workspace, Slack, Zoom, and other collaboration or productivity tools.
Ability to stay composed, flexible, and solutions-oriented when priorities shift or urgent needs arise.

Responsibilities

Proactively support executive leaders by managing calendars, priorities, meeting preparation, and follow-up.
Coordinate complex scheduling across internal and external stakeholders, including interviews, leadership meetings, and cross-functional forums.
Prepare leaders for upcoming meetings by organizing agendas, materials, briefing notes, and relevant context in advance.
Track action items, deadlines, and follow-ups to ensure work moves forward and nothing falls through the cracks.
Serve as a trusted point of contact between leaders and internal/external stakeholders, handling communications with professionalism, discretion, and urgency.
Manage meeting logistics for recurring leadership forums, team meetings, onsite/offsite events, and department-wide gatherings.
Support the planning and execution of department All Hands meetings and other leadership forums, including agendas, materials, logistics, and follow-through.
Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and visas when needed.
Draft, proofread, and edit business documents, including emails, memos, agendas, presentations, and meeting notes.
Organize and maintain confidential information, documents, and team resources so they are accurate, accessible, and easy to navigate.
Process expenses and reimbursements in a timely and accurate manner.
Use AI tools thoughtfully to improve efficiency and quality across workflows, including drafting communications, summarizing meetings or materials, organizing information, preparing first drafts, and streamlining recurring tasks.
Help leaders stay informed by surfacing relevant context, flagging scheduling conflicts, and anticipating upcoming needs.
Handle changing priorities and urgent requests with sound judgment, composure, and resourcefulness.

Benefits

Health, Dental, Vision benefits start on your first day at Spring.
Access to One Medical accounts.
HSA and FSA plans are also available, with Spring contributing up to $1K for HSAs, depending on your plan type.
Employer sponsored 401(k) match of up to 2% for retirement planning.
A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents.
Competitive paid time off policies including vacation, sick leave and company holidays.
Parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents (at 6 months tenure).
Access to Noom, a weight management program.
Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses.
Access to Wellhub, which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription.
Access to BrightHorizons, which provides sponsored child care, back-up care, and elder care.
Up to $1,000 Professional Development Reimbursement a year.
$200 per year donation matching to support your favorite causes.