Executive Assistant

Bridge Specialty Group • Dedham, MA

39d • $36 - $41 • Hybrid

About The Position

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking an Executive Assistant to join our growing team! In this role, you will provide superior administrative assistance to designated Executives using independent judgment and a high level of professionalism, communication, and confidentiality in interactions with teammates and outside contacts . This role is hybrid, but candidates must be able to work from both the Dedham office (980-990 Washington Street in Dedham) and the Boston office (160 Federal Street in Boston) from time to time.

Requirements

• 5+ years’ experience in an administrative support role
• High school diploma or equivalent
• Proficient with MS Office Suite
• Proficient knowledge use of office equipment (including but not limited to copy machines, printers, faxes, binding machine, etc.)
• Exceptional telephone demeanor
• Ability to work in-office full time
• Ability to maintain a high level of confidentiality

Responsibilities

• Compose, edit, proofread and finalize correspondence including emails, letters, memos, etc.
• Perform ad-hoc research projects and gather data at Executive’s request.
• Book travel arrangements ensuring accuracy and cost efficiency for Executives.
• Prepare expense reports for Executives.
• Scheduling of regular All-team Meetings, Producer Meetings, Leader Meetings, etc.
• Prepare agendas and presentations for sales meetings, leadership meetings and others, working with office leaders and Executives.
• Create, edit, review, and deliver finished products to include customized content, materials and collateral to Executives that they can easily present and explain.
• Organize and facilitate events, meetings, and conferences within budget.
• Collaborate with leaders and other administrative teammates to support and drive overall teammate morale and office culture.
• Manage office sports tickets, carrier event invitations, sponsorship invitations, etc., facilitating appropriate scheduling and distribution.
• Attend meetings as required by Executives, including regular office / market leadership meetings as needed.
• Provide mentorship and back up support to other administrative positions as needed, including the Receptionist positions.
• Build courteous and successful relationships with team, internal and external stakeholders.
• Promote teamwork, support, knowledge sharing and a positive attitude in the department and office.
• Ad hoc projects as needed
• Pursues a course of personal, professional development.

Benefits

• Health Benefits : Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits : ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness : Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits : Paid Time Off, Holidays, Preferred Partner Discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED