Executive Assistant

ATC DRIVETRAIN LLC•Farmington Hills, MI

21d•Onsite

About The Position

The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence. This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment.

Requirements

5+ years supporting a C-suite executive, preferably a CEO.
Experience with complex, international calendar, and travel coordination.
Strong analytical and problem-solving abilities.
Exceptional communication skills and executive presence.
Highly organized, proactive, and adept at managing competing priorities.
Advanced skills in Microsoft Office Suite and collaboration tools.
Ability to manage sensitive information with absolute discretion.
Strong relationship-building skills at all levels of the organization.

Responsibilities

Provides proactive calendar and time management for the CEO
Establish and maintain operating cadences for the CEO and executive team
Coordinate all domestic and international travel
Prepare agendas, background materials, executive summaries, talking points, and follow-up trackers.
Screen, prioritize, and draft responses to communications on behalf of the CEO.
Manage highly confidential information with discretion and professionalism.
Support board-related preparation, including assembling materials, managing deadlines, and coordinating logistics.
Plan, coordinate, and execute high-profile customer meetings, onsite visits, facility tours, and senior-level engagements.
Act as a professional point of contact for customers, partners, and external stakeholders.
Ensure follow-ups are captured, communicated, and completed.
Provide administrative support to the executive leadership team as needed.
Prepare organizational communications and facilitate timely delivery (CEO messages, all-employee meetings, leadership updates).
Coordinate and support internal events, town halls, and enterprise-wide meetings.
Support strategic projects and cross-functional initiatives at the CEO’s direction.
Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics.
Maintain systems for tracking priorities, commitments, action items, and organizational initiatives.
Identify opportunities to improve processes and enhance executive efficiency.