Executive Assistant - Global Asset Management
About The Position
As the Business Coordinator, you will provide high level administrative support to the Vice President, Asset Management Operations (Scotia Global Asset Management) and the Vice President, FP&C and CFO (1832 Asset Management L.P.). You will play a critical role in coordinating priorities, managing executive workflows, and ensuring efficient operations across both portfolios. This role requires exceptional professionalism, judgment, confidentiality, and organizational excellence, with a solid understanding of banking operations, client service expectations, and regulatory considerations.
Requirements
- 5 years of experience in an administrative or executive support role
- Strong technical proficiency with Microsoft Office and related productivity tools
- Excellent organization, time management, and prioritization skills
- High attention to detail, strong follow through, and ability to manage sensitive materials under pressure
- The ability to work independently and exercise sound judgment and are a proactive problem solver
- Strong communication skills, with the ability to interact effectively at all levels.
- Flexibility, are adaptable and quick to learn in a dynamic environment
- A demonstrated ability to create a positive experience for stakeholders and team members
Responsibilities
- Provide high level administrative support to senior executives in a fast paced environment
- Manage complex, high volume calendars, including scheduling, prioritization, and conflict resolution
- Monitor and respond to incoming emails on behalf of executives where appropriate
- Coordinate domestic and international travel, including itineraries
- Maintain strict confidentiality of sensitive information and client records
- Maintain organized digital and physical filing systems to ensure efficient retrieval of documents and compliance with record‑keeping requirements
- Support preparation of reports, presentations, dashboards, and executive updates
- Assist with data collection, consolidation, and materials for briefings and leadership forums
- Organize meetings, off-sites, team events, and related logistics, including agendas and materials
- Process invoices and track expense reports in compliance with internal controls
- Support departmental budgeting, procurement, and financial administration
- Ensure timely follow up on inquiries, approvals, and action items
- Provide administrative support to senior members of the Asset Management Operations and Finance teams
- Support other SGAM Executive Assistants during busy periods and to facilitate vacations
- Effectively manage priorities and deliverables across two executive portfolios with differing operational needs
- Promote and support a high performance, inclusive work environment
- Assist with planning and execution of internal engagement initiatives and leadership sessions
- Represent the executives professionally in interactions with internal and external stakeholders
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
