Executive Assistant

Shinda Management Corporation•Queens Village, NY

1d•Onsite

About The Position

Our firm is seeking an Executive Assistant to maintain organization, manage calendar, emails and correspondence for Managing Partner. The ability to multi-task, while maintaining complex schedules, meeting deadlines and administrative support is desired. This candidate needs to be resourceful, a good problem solver, works well with all type of personalities and has superior organization skills with a key focus on follow up. The ideal candidate for this position is a detailed oriented self starter who can work well in a fast pace demanding office environment with exceptional communication and follow up skills.

Requirements

At least 5 years’ experience in administration
Strong relationship builder and communicator with experience leading diverse and comprehensive work teams
Must be data-driven and adept at analyzing and utilizing metrics and data
Must be strategically innovative and entrepreneurial, with the ability to develop new initiatives and proposals
Proficient in MS Office with expertise in Excel, Power Point, Outlook, Teams and Word
Proficient in Microsoft Word and Excel and use of calculator

Nice To Haves

Creative and energetic with a tough skin
Good writer and communicator
Previous knowledge of Paychex, preferred

Responsibilities

Running business errands
Maintaining ongoing business virtual files and documents
Assisting with creating outgoing correspondence
Email management
Generate/create/respond to memos, emails, reports, spreadsheets and voicemail
Being the liaison between SMC and CB
Corresponding with owners, stakeholders and clients
Preparing/taking meeting minutes and following up with action items
Booking travel and accommodations
Assist with marketing, website maintenance, brochures updating, proposals, RFP, RFQ, contracts
Creating ads for fundraisers
Special Projects such as ribbon cuttings, special community events, etc
Managing Social Media