Executive Assistant

Climate Imperative Foundation • San Francisco, CA

12h • Hybrid

About The Position

The Executive Assistant plays a critical role in supporting senior leadership by providing proactive, high-impact administrative and operational support. This role partners closely with one to three senior leaders to manage priorities, coordinate schedules, anticipate needs, and ensure effective follow-through on key initiatives. The Executive Assistant also supports day-to-day operational needs to help ensure the organization runs smoothly and efficiently.

Requirements

• 4+ years of experience providing administrative support to senior level staff
• Experience calendaring in multiple time zones
• Ability to prioritize and be flexible in a fast-paced, constantly evolving, and collaborative environment
• Ability to meet strict deadlines
• Mastery of Microsoft Office tools such as Outlook, Excel, Word, and PowerPoint
• Advanced written and verbal communication skills
• Excellent customer service
• High attention to detail
• Strong project management skills
• Strong commitment and understanding of confidentiality, as well as experience with VIP guests across multiple sectors
• Interest, passion, and commitment to reducing climate change

Responsibilities

• Support one-three senior level executives
• Own day-to-day inbox management, triaging messages, drafting responses, flagging priorities, and tracking deadlines to ensure timely follow-through on commitments
• Partner closely with executives to establish and maintain an effective time-management rhythm, proactively supporting planning, prioritization, and execution
• Anticipate needs, identify potential issues before they arise, and propose solutions, operating with sound judgment, discretion, and a high degree of professionalism
• Plan, coordinate, and strategically manage executive calendars, balancing competing priorities and ensuring schedules are realistic and respected
• Serve as a proactive, solutions-oriented thought partner, with excellent written, verbal, and practical problem-solving support
• Serve as a primary point of contact between senior leaders and internal teams, leadership, and external partners, exercising sound judgment as a gatekeeper when appropriate
• Arrange and manage travel logistics and itineraries as needed
• Ensure leaders are fully prepared for all meetings by confirming logistics, clarifying objectives, and gathering and organizing necessary materials in advance
• Prepare, edit, and format materials such as slides, memos, reports, and other documents to support operational reviews, leadership meetings, and decision-making
• Act as a central point of coordination for the Operations team by scheduling team meetings, setting agendas, capturing action items, and tracking follow-ups
• Track key initiatives, deadlines, and deliverables aligned to leadership priorities, following up proactively to ensure progress and completion
• Support cross-functional coordination by aligning schedules, tracking timelines, and surfacing dependencies

Benefits

• Up to 100% of premium paid for medical, dental, and vision
• Short term and long term disability insurance
• Company sponsored life insurance and voluntary life
• Carrot fertility and family planning benefits
• Student loan repayment assistance
• 401k retirement plan with a company match contribution
• Annual professional development budget
• Internet, cell phone, and health & wellness reimbursement
• 14 paid holidays and four weeks of paid time off (PTO)
• Paid parental leave, jury duty, and bereavement
• Public transportation benefit options for office staff
• Regular staff lunches and team building activities
• SF and DC office stocked with healthy snacks and beverages
• An innovative, collaborative, welcoming work culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed