Executive Assistant
About The Position
Personify Health is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior executive leaders within our organization. This role is responsible for managing priorities, coordinating logistics, and ensuring leaders are prepared and positioned to focus on strategic business objectives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, exercises sound judgment, and excels at building strong relationships across all levels of the organization. This individual will serve as a trusted partner to executive leadership while helping drive alignment, communication, and execution across key initiatives and stakeholders. This is a hybrid position based in Short Hills, New Jersey, requiring an on-site presence 1–2 days per week. Occasional travel may be required to support leadership meetings, company events, and business priorities.
Requirements
- 5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment.
- Demonstrated experience managing complex calendars, travel arrangements, and executive priorities.
- Experience supporting multiple executives and balancing competing priorities.
- Exceptional organizational skills with strong attention to detail and follow-through.
- Strong written and verbal communication skills with a professional executive presence.
- High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders.
- Proven ability to handle highly confidential information with discretion and sound judgment.
- Strong problem-solving skills and the ability to anticipate needs before they arise.
- Willingness to travel occasionally as needed to support executive and business priorities.
Responsibilities
- Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands to ensure leaders' time is aligned with the highest-impact work.
- Anticipate scheduling conflicts, proactively manage shifting priorities, and create efficiency in a dynamic environment.
- Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities.
- Ensure information is communicated clearly and efficiently across stakeholders while maintaining a high level of professionalism, accuracy, and attention to detail.
- Plan and facilitate executive meetings, leadership team discussions, offsites, and company events.
- Prepare agendas, organize materials, document key takeaways, and track action items to ensure accountability and timely execution.
- Help leaders stay prepared for important discussions and decisions by organizing information and anticipating needs.
- Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization.
- Coordinate meetings, communications, travel, and logistics across a broad network of stakeholders while fostering strong relationships and seamless collaboration.
- Handle sensitive and confidential matters with discretion, professionalism, and care.
- Manage expense reports, travel arrangements, budget tracking, and administrative workflows while providing coordination and support across multiple functions.
- Anticipate needs during periods of travel, planning cycles, and high-volume activity to ensure continuity and momentum.
- Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events.
- Partner with internal teams and external vendors to ensure seamless execution of both virtual and in-person experiences.
Benefits
- Comprehensive medical and dental coverage through our own health solutions
- Mental health support and wellness programs
- Retirement planning support
- Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
- Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage
- Professional development opportunities and clear career progression paths
- Mentorship from industry leaders
- Learning budget to invest in skills that matter to your future
- Inclusive community where every voice matters and diverse perspectives drive innovation
- Collaborative environment where we celebrate wins together and support each other through challenges
- Mission-driven work that creates real impact on people's health and wellbeing, with clear accountability for results
- Continuous learning mindset with team events, recognition programs, and celebrations that make work genuinely enjoyable
- Competitive base salary plus that rewards your success
- Unlimited PTO policy
- Benefits effective day one
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
