Executive Assistant

Solace

About The Position

We’re looking for an Executive Assistant to provide dedicated support to the Executive Assistant to our Co-founder and Chief Product Officer, assisting with CPO priorities, event planning, and coordination efforts. You’ll act as an extension of the leader you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward. You’ll manage calendars, meetings, communication flow, travel, and operational cadence, while also being a right hand person to event planning and executive coordination. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

Requirements

0 - 5 years of experience
Exceptional calendar management, prioritization, and organizational skills.
Strong written and verbal communication with an ability to draft clear, concise executive-level messaging.
Demonstrated judgment, professionalism, and ability to handle confidential information.
Excellent project management skills: you keep things moving, even without explicit direction.
Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
Applicants must be based in the United States.

Nice To Haves

Background in startups, healthcare, technology, or complex operational environments.

Responsibilities

Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
Support the planning and execution of large-scale events
Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
Draft, edit, and send communications on behalf of executives with strong executive presence and clarity.
Serve as the primary point of contact between executives and internal leaders, external partners, and vendors.
Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
Build and continuously improve systems, templates, and processes that enhance executive productivity.
Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.