Executive Assistant - RBCx

RBC • Toronto, ON

10d • Hybrid

About The Position

At RBCx, we power bold ideas, founders, and tech companies. We help some of the most ambitious tech and innovation companies scale and make an impact in the world by connecting them to the right people, ideas, and financial solutions of one of Canada’s largest banks. Whether we’re helping to build ideas from the ground up or working alongside entrepreneurs to build the next generation of businesses, we know our most valuable asset is our people. We are deeply invested in our team’s well-being and development, and ensuring RBCx isn’t just a place to work, but a place to belong.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP, Banking and VP, Platform. This hybrid role requires a dynamic individual who can manage executive schedules, handle confidential information with discretion, and maintain a productive, efficient, and professional workplace environment.

Requirements

• 3-5+ years experience as an executive assistant supporting senior executives in a fast paced, ever changing environment.
• A bachelors degree.
• Proven experience in managing complex calendars, travel, and high-stakes meetings, you can juggle multiple priorities and manage your time well.
• Strong understanding of business priorities and ability to anticipate executive needs.
• Exceptional written and verbal communication skills.
• Proficient with productivity tools (e.g., Google Workspace, Microsoft Office, Zoom, Slack).
• Collaborative and team-oriented with a positive, “no task too small” mindset, you’re willing to roll up your sleeves and handle anything that comes your way.

Nice To Haves

• Experience in project management or business operations (preferred in startups or scaling companies)
• Solid knowledge of relevant policies and procedures (e.g. Workday, vacation and absence management; expense guidelines; travel policy)
• Previous experience in the financial or banking sector, with a strong understanding of industry terminology and workflows.

Responsibilities

• Provide high-level administrative support to our VP, Portfolio and their team; including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between the executives that you support and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Manage special projects and initiatives as directed by the executives that you support.
• Work closely with other administrative assistants in the organization to effectively plan meetings, and events and manage calendar series. Provide administrative backup to other executive assistants during vacation and other absences.
• Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities), and encourage and proactively identify and execute efficiencies).
• Facilitate and support operational aspects, such as; asset and inventory management, onboarding support for new hires, and transfers.
• Support the team in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect with EVP opportunities)

Benefits

• Ability to make a difference and lasting impact.
• Leaders who support your development through coaching and managing opportunities.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to do challenging work.
• RBC is committed to supporting flexible work arrangements when and where available. Details are to be discussed with the Hiring Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive