Executive Assistant to the chair of Emergency Medicine

Weill Cornell Medical College•New York, NY

2d•$51 - $63

About The Position

Under guidance, the Executive Assistant provides senior-level executive support to the Chair of Emergency Medicine. The role helps ensure the smooth functioning of the executive office and assists with implementing processes to improve office efficiency. It provides confidential, tactful, and diplomatic administrative support to a high-level senior physician or executive, including managing communications, calendars, meetings, projects, events, travel, correspondence, procurement, and administrative responsibilities for professional organizations and external committees.

Requirements

Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.
High school diploma.
Strong communication and interpersonal skills, including the ability to interact with multiple constituencies.
Ability to demonstrate professionalism in appearance, presentation, and demeanor.
Proficiency with Microsoft Office Suite and database applications.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor's degree.

Responsibilities

Ensure the smooth functioning of the executive office and assist with implementing processes that improve efficiency.
Provide confidential, tactful, and diplomatic secretarial and administrative support to a high-level senior physician or executive.
Receive, screen, and direct incoming calls, visitors, and email.
Coordinate and maintain calendars; schedule appointments and meetings; record and distribute minutes; and follow up on identified action items.
Coordinate projects relating to regulatory issues, educational activities, philanthropic activities, fundraising efforts, and program development.
Plan, organize, and schedule events, including travel to offsite locations; oversee and coordinate events; and complete budget and expense reports afterward for allocation to the appropriate parties.
Arrange travel and conferences, organize itineraries, and make necessary reservations.
Prepare correspondence, reports, presentations, and agendas, and respond to routine correspondence and inquiries as needed.
Handle procurement activities related to goods, services, and/or equipment, and assist with disbursement and reimbursement activities as needed.
Assist with responsibilities associated with professional organizations and external advisory boards and committees, including membership renewals and certifications.
Perform other duties as assigned.