Executive Assistant

CPSO•Toronto, ON

40d•Hybrid

About The Position

The College of Physicians and Surgeons of Ontario (CPSO) is the province’s medical regulator. We have a mission to serve the public interest in Ontario’s health system, ensuring patients receive quality care from fully trained, highly competent, deeply compassionate, and ethically guided doctors. We’re looking for a proactive, organized team player with exceptional communication skills to join the Quality & Accreditation team. As the Executive Assistant, you’ll provide dedicated, high-level administrative support to the Director, managing and coordinating a wide range of activities.

Requirements

Post-secondary education in business administration or a related field, plus 3+ years of experience providing senior-level administrative support.
Advanced proficiency in Microsoft 365, and Adobe Acrobat; experience with Co-pilot and other generative AI is an asset.
Highly organized with strong problem-solving abilities and exceptional attention to detail.
Clear, confident communicator who can build positive relationships at all levels and consistently execute senior-level quality service delivery.
Resourceful and self-motivated, able to take initiative and work effectively with minimal supervision.
Trusted to routinely handle sensitive and confidential information with professionalism and discretion.
Comfortable managing changing priorities in a fast-paced environment.
Understanding of the College’s structure, policies, and regulatory functions is required.

Nice To Haves

experience with Co-pilot and other generative AI is an asset.

Responsibilities

Provide high-level administrative support to the Director and across the Quality & Accreditation teams, including calendar management, travel arrangements, budgeting and other administrative functions as required.
Coordinate and manage meetings - prepare agendas, track follow-ups, and handle logistics for virtual and in-person sessions.
Provide seamless support for the Director’s activities by maintaining a strong understanding of organizational priorities, and division-specific matters.
Serve as a liaison with internal and external stakeholders.
Prioritize and manage issues requiring the Director’s attention, ensuring timely follow-up and resolution.
Support financial processes - process invoices, process expenses, and manage purchase orders.
Facilitate onboarding and IT support for new team members and maintain smooth operations across the division.
Assist with special projects and other duties, bringing flexibility, consistent critical thinking, professionalism, discretion, and a systems-thinking approach.