Executive Assistant

Ekho•New York, NY

9h•Onsite

About The Position

Join us as we deploy our Tesla-like, end-to-end vehicle commerce platform across the $1.2T vehicle retail industry. Proven scale: Tens of millions in vehicle revenue processed for 20+ leading brands and dealerships in just over a year. Trusted by all tiers: From publicly traded OEMs with billions in annual GMV to fast-growing newcomers and a broad dealer network. Backed to win: $17.3 M raised from Activant Capital, JPMorgan, Winnebago, Y Combinator, the Tesla alumni fund, large dealership groups, and other strategic investors. Be part of the team building the infrastructure powering the next era of vehicle commerce. Position Overview We are seeking a highly organized, detail-oriented Executive Assistant to directly support Ekho’s founders and report to the CEO. This role is critical to keeping the founders focused, organized, and operating at maximum effectiveness. The ideal candidate is exceptional at managing complexity, anticipating needs, and creating structure in a fast-moving startup environment. You will serve as a trusted partner to the founders, ensuring priorities are clearly organized and day-to-day operations run seamlessly.

Requirements

4+ years of experience in an executive assistant or high-level administrative support role at a venture-backed technology company.
AI-pilled — comfort leveraging AI tools to improve efficiency (Granola, Claude, ChatGPT, Wispr, Juicebox, Notion AI, etc.)
Proven experience managing complex calendars and coordinating meetings for senior leaders
Strong organizational skills with the ability to manage multiple priorities and deadlines
Experience coordinating domestic travel, including flights and accommodations
High attention to detail, reliability, and professionalism
Ability to work on-site in New York City five days per week
Incredibly personable and able to adapt to a wide array of different audiences in different contexts, serving as a spokesperson for Ekho and Ekho's co-founders

Nice To Haves

Experience supporting founders or executives in a startup or high-growth environment.
Experience coordinating global or international travel.

Responsibilities

Founder & Executive Support: Provide day-to-day administrative support to the founders, ensuring schedules, meetings, and priorities are well organized and executed smoothly
Calendar & Scheduling Management: Own complex calendars, coordinate internal and external meetings, and proactively resolve scheduling conflicts across multiple stakeholders
Meeting & Event Coordination: Organize meeting logistics including agendas, materials, conference rooms, catering, AV setup, and virtual platforms; assist during meetings and capture notes/action items as needed
Travel & Logistics Management: Coordinate domestic travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries
Interview & Candidate Coordination: Assist with on-site interview scheduling and travel logistics, ensuring candidate schedules and day-of logistics are organized and professional.
Document & Information Management: Prepare, format, and maintain presentations, reports, and spreadsheets; organize materials within internal systems (e.g., Notion, Google Drive, Gmail)
Office & Operational Support: Support onboarding logistics, hardware/software requests, and office coordination as needed
Communication & Confidentiality: Serve as a point of contact for internal and external stakeholders while handling sensitive information with discretion