Executive Assistant

Illumination Health + Home • Santa Ana, CA

12d • $70,000 - $80,000 • Onsite

About The Position

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant plays a critical role in supporting executive leadership, coordinating Board and committee activities, managing communications, and ensuring the efficient operation of the CEO’s office.

Requirements

• Minimum 5+ years of executive administrative support experience, preferably supporting a CEO or executive leadership team.
• Exceptional written and verbal communication skills.
• Strong organizational and project management abilities with keen attention to detail.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, Zoom, and board management platforms.
• Ability to thrive in a fast-paced, mission driven environment with changing priorities.

Nice To Haves

• Bachelor’s degree preferred or equivalent experience.
• Experience in nonprofit, healthcare, social services, or mission-driven organizations preferred.

Responsibilities

• Manage and prioritize the CEO’s calendar, scheduling internal and external meetings, travel, and events.
• Coordinate and prepare materials for meetings, presentations, speaking engagements, and strategic initiatives.
• Draft, edit, and manage correspondence, reports, presentations, and communications on behalf of the CEO.
• Serve as a trusted partner to the CEO by anticipating needs, tracking priorities, and ensuring timely follow-up on action items.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support special projects and organizational initiatives as assigned.
• Coordinate Board and committee meetings, including scheduling, logistics, agendas, and meeting materials.
• Prepare and distribute Board packets and supporting documentation.
• Record and maintain accurate meeting minutes and governance-related documentation.
• Track follow-up items, deadlines, and meeting action items.
• Work closely with Board members, committee leadership, and executive leadership team members to support organizational priorities.
• Support executive leadership meetings and organizational planning activities.
• Assist with event coordination, donor meetings, leadership retreats, and executive functions.
• Maintain organized electronic and physical filing systems.
• Manage expense reports, invoices, contracts, and other administrative processes.
• Help improve internal systems, workflows, and operational efficiencies.

Benefits

• Medical Insurance funded up to 91% by Illumination Foundation (Options: Kaiser and Blue Shield)
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 15 days vacation PTO/year (increases after 3 years employment)
• 6 days sick PTO/year
• 10 days holiday PTO/year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree