Executive Assistant

First National Bank of America • East Lansing, MI

15d • Onsite

About The Position

First National Bank of America is seeking a proactive and detail-oriented Executive Assistant to support our team and ensure seamless daily operations. The Executive Assistant provides high-level administrative support to the Executive and their team. As a key member of the team, this role requires a high level of independent judgment, strong organizational skills, and the ability to manage competing priorities in a dynamic environment. The Executive Assistant serves as a trusted partner, ensuring the Executive and their department operates efficiently and strategically. This role also acts as a liaison between the Executive and other Executive team members, direct reports, staff and external vendors. The ideal candidate is a proactive problem-solver who is organized, adaptable and capable of managing multiple priorities while maintaining discretion and professionalism.

Requirements

• 5-7 years of proven experience in an executive support role as an Executive Assistant, managing leadership at a full-service level
• Proven experience managing and optimizing executive-level calendars, handling extensive scheduling and regular reprioritizing
• Experience managing high-level of written communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email
• Experience as the main point of contact for an executive
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Teams, and OneDrive

Responsibilities

• Serve as a central point of contact for internal and external communications, professionally managing phone calls, emails, and correspondence with timely follow-ups
• Manage complex calendars for the Executive and multiple team members, including high-level internal and external meetings, events and departmental activities
• Accurately prepare executive communications, presentations, meeting agendas, record minutes, reports and ensure timely distribution and follow-up on action items
• Support audit and compliance efforts by assisting with documentation, tracking request statuses, and ensuring timely completion
• Arrange and organize conferences, off-site meetings, collaborating with other internal departments when necessary
• Utilize a variety of communication platforms (e.g., cell phone, Microsoft Teams, RingCentral, email) with efficiency and adaptability

Benefits

• Medical – Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00
• Dental – Premiums as low as $0.00
• Vision – Low premium Plan
• Discounted childcare
• Pet Insurance
• Paid Time Off (PTO)
• 401k with employer match
• Adjustable desks that can be raised or lowered to sit or stand

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees