Executive Assistant

Advantage Sales & Marketing dba Advantage Solutions•Saint Louis, MO

2d•Onsite

About The Position

The Executive Assistant is responsible for providing administrative support for C level associates in a timely, efficient, and professional manner. Communicate regularly with Senior Leadership, Board of Directors, staff, clients/customers, and vendors. In addition the EA may directly manage the in-office Office Operations Specialist.

Requirements

Bachelor's Degree or equivalent experience (preferred)
4-6 years in executive administrative experience with “C-level” Management, preferably in CPG industry
Ability to work in a fast-paced environment while serving as a liaison to department heads, managers, associates, Clients, and Customers.
Demonstrate discretion and confidentiality in the handling of highly sensitive issues
Excellent written and verbal communication skills
Able to handle multiple tasks and projects simultaneously in a very organized fashion
Proactive work ethic with utmost attention to detail
Knowledge of basic research fundamentals
Team player with a positive attitude
Flexible and adaptable to change
Demonstrates commitment to meeting or exceeding customer expectations, effectively solicits and responds to the needs of the customer both external and internal
Experience managing teammates
Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
Advanced proficiency in Microsoft Office (MS Word, Excel, PowerPoint and Outlook)

Nice To Haves

preferably in CPG industry

Responsibilities

Provide high level administrative support by managing the executive’s calendar by scheduling and coordinating internal and external meetings.
Coordinate and manage executive travel arrangements, ensuring cost-effectiveness in alignment with the company’s travel policy, while monitoring and reconciling travel expenses to support adherence to budgetary guidelines.
Manage mail, email inquiries, and calls while conserving the executive’s time by reading, researching, and routing efficiently.
Prepare and edit general communication and correspondence.
Prepare meeting materials and presentation decks for a variety of needs including but not limited to Board of Directors meetings.
Serve as a liaison between Senior Management, Middle Management, and other department staff.
Develop presentations and reports by assimilating and compiling specific and necessary data.
Ensure special projects are completed in a timely manner by performing and coordinating.
Organize and maintain files, follow-up/pending and reminder systems for various recurring projects and reports.
Document and information management and filing.
Direct Reports: This position does have supervisory responsibilities for direct reports.
Indirect Reports: May delegate work of others and provide guidance, direction and mentoring to indirect reports.