Executive Assistant
PTS Advance•Brentwood, TN
About The Position
This role focuses on providing comprehensive administrative support to an executive, including managing calendars, coordinating travel, handling communications, and organizing digital information. The Executive Assistant will proactively manage schedules, prepare meeting materials, and stay informed about industry news.
Requirements
- Calendar and schedule management
- Travel arrangement booking
- Communication and documentation organization
- Digital information maintenance
- LinkedIn profile monitoring
- Coordination with communications teams
- Industry news monitoring
- Correspondence preparation
Responsibilities
- Manage scheduling and optimizing appointments, looking out weeks to a month to ensure conflicts are managed proactively.
- Lay out full year travel plans to sites, corporate requirements, etc.
- Book needed transportation, flights, hotels and ensuring everything is in the diary and coordinated with any traveling partners.
- Actively manage the calendar, including meeting times, attendees, time for lunch, and time to think.
- Organize key emails and pre-read information into One Note to structure materials needed for meetings each week.
- Ensure the right people are attending scheduled meetings.
- Organize and maintain digital information.
- Monitor LinkedIn profile and manage postings.
- Work with the coms team for speeches and communications.
- Keep abreast of news related to industry; safety or industry incidents.
- Work with key stakeholders for preparing necessary correspondence.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
